Accounting Specialist

1 week ago

Charlotte Bay, Australia beBeeBilling Full time $80,000 - $130,000
Job Overview

We are seeking a skilled Billing Coordinator to join our team. The ideal candidate will have experience in electronic billing, legal billing solutions, and Microsoft Office suite.

The successful candidate will be responsible for handling client requests, managing billing activities, configuring e-billing profiles, monitoring accounts receivable, and providing excellent customer service.

The role requires strong communication skills, the ability to interpret complex technical communications, and the capacity to build positive relationships with internal and external contacts.

The selected candidate will also need to maintain confidentiality of all financial matters and have a thorough understanding of firm policies and procedures.

Key Responsibilities
  1. Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information, and other billing-related questions.
  2. Manage all billing activities for assigned electronic billing clients, attorneys, and other complex clients and matters as assigned.
  3. Configure and maintain electronic billing profiles with any assigned e-billing vendors, including coordination of new matters, timekeeper and rate approvals, required task and activity code information, client billing guidelines, following up on AR and reduced/rejected invoices.
  4. Monitor Accounts Receivable (AR) and unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices. Proactively communicate with all parties and address any issues or concerns.
  5. Consult with attorneys and legal administrative assistants and utilize all of the functionality in the firm's billing systems to identify solutions and best practices for meeting client billing requirements.
  6. Effectively utilize reports and inquiry tools in the firm's billing systems, Microsoft Excel, and other various reporting and information tools to respond to information requests from clients, attorneys, and legal administrative assistants.
  7. Maintain professional customer service and positive working relationships with all internal and external contacts.
Requirements
  • 2+ years of previous experience in a legal billing environment.
  • Strong skills in electronic billing across a wide variety of client e-billing systems.
  • Extensive knowledge of Aderant Expert legal billing solutions.
  • Extensive knowledge of MS Office suite, including advanced Excel skills.
  • Excellent oral and written communication skills.
  • High level of customer service and ability to build strong positive team relationships.
  • Ability to maintain confidentiality of all financial matters.
  • Thorough understanding of firm and finance department policies and procedures.
Education & Experience
  • Bachelor's degree preferred.

This is an exciting opportunity to work with a dynamic team and contribute to the success of our organization.

If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.

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