Document Management Specialist

1 week ago

City Of Swan, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Description

We are seeking a Document Controller to join our team.

The successful candidate will be responsible for maintaining and updating document control systems, coordinating the distribution and retrieval of documents, ensuring all documentation complies with company standards and industry regulations, supporting the preparation and submission of reports and files as required, assisting with the archiving and storage of both physical and electronic documents, liaising with internal and external stakeholders to ensure timely delivery of documentation, and providing administrative support to the team for document-related queries and tasks.

  • Maintain and update document control systems to ensure accuracy and accessibility.
  • Coordinate the distribution and retrieval of documents across various teams.
  • Ensure all documentation complies with company standards and industry regulations.
  • Support the preparation and submission of reports and files as required.
  • Assist with the archiving and storage of both physical and electronic documents.
  • Liaise with internal and external stakeholders to ensure timely delivery of documentation.
  • Provide administrative support to the team for document-related queries and tasks.
  • Identify and implement improvements in document management processes.
Required Skills and Qualifications

To be successful in this role, you will need:

  • Experience in document control or a related administrative role within a professional setting.
  • Strong attention to detail and excellent organisational skills.
  • Proficiency in document management software and Microsoft Office Suite, Aconex and Procon.
  • The ability to work independently and manage multiple tasks effectively.
  • Knowledge of industry standards and compliance requirements in Technology & Telecoms.
  • Clear communication skills to liaise with diverse teams and stakeholders.
  • A proactive approach to problem-solving and process improvement.
Benefits

As a Document Controller, you will enjoy:

  • The opportunity to gain valuable experience in the Technology & Telecoms industry.
  • A supportive team environment within a mid-sized organisation.

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