Senior Lead Document Specialist

7 days ago

Brisbane, Queensland, Australia beBeeDocumentController Full time $120,000 - $150,000
Job Overview

The Senior Document Controller position offers a unique opportunity to lead the Delivery Authority's Document Control function, overseeing daily operations and providing expert guidance on document management strategies.

This role is ideal for a seasoned professional with experience in team leadership, mentoring, and coaching, as well as implementing document control strategies, procedures, and process improvements.

About the Role

Key Responsibilities:

  • Provide operational leadership to the Document Control team and manage daily workflows
  • Guide document management strategies throughout all phases of the project lifecycle
  • Lead project handover and handback documentation delivery to meet contractual obligations
  • Support system functionality and reporting in TeamBinder, escalate technical issues as needed
  • Represent the Document Control function in internal and external stakeholder forums
  • Provide level 1 and 2 user support across PDCS, TeamBinder, and TRIM
  • Review and advise on Document Management, Configuration, and Change Management Plans
  • Facilitate integrated data sharing and support compliance with project information governance
  • Develop workflows and automate document control processes to improve efficiency
About You

To be successful in this role, you will bring:

  • Proven experience in a senior document control role, including team leadership, mentoring, and coaching, as well as the implementation of document control strategies, procedures, and process improvements.
  • Strong working knowledge of document management systems, with experience using at least one platform such as TeamBinder, Content Manager (TRIM), or ProjectWise.
  • High attention to detail and strong organisational skills, with the ability to identify discrepancies, maintain document integrity, manage workflows, prioritise tasks, and respond effectively to urgent Requests for Information.
  • Effective verbal and written communication skills, including the ability to liaise with stakeholders, senior management, and auditors, and represent Document Control at meetings.
  • Understanding of document control requirements across the full project lifecycle, including start-up, design, procurement, construction, commissioning, and closeout.

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