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Senior Infrastructure Document Specialist

3 weeks ago

Brisbane, Queensland, Australia beBeeDocument Full time $100,000 - $120,000
Senior Document Controller Role

This is an extraordinary opportunity to contribute to landmark infrastructure projects and be part of a lasting legacy.

In this key leadership position, you will oversee the project's document management function, ensuring operational efficiency, compliance, and governance across all phases.

You will lead daily workflows, mentor team members, and foster best practices in document control. Your expertise will cover system functionality, technical reviews, formal requests for information, and handover documentation delivery.

Collaborating with internal teams and external partners, you will play a crucial role in aligning document control processes with project requirements throughout all delivery phases.

Main Responsibilities:
  • Provide strategic direction to the Document Control team and manage daily operations
  • Develop and implement document management strategies across all project lifecycle phases
  • Oversee the delivery of high-quality handover and handback documentation
  • Ensure seamless system functionality and reporting in TeamBinder and TRIM
  • Represent the Document Control function in stakeholder forums
  • Provide level 1 and 2 user support for PDCS, TeamBinder, and TRIM
  • Review and advise on document management, configuration, and change management plans
  • Facilitate data sharing and ensure compliance with project information governance
  • Develop workflows to enhance document control process efficiency
About You:
  • Demonstrated experience in senior document control roles, including leadership, mentoring, and coaching, as well as implementing document control strategies and process improvements.
  • Strong working knowledge of document management systems, with experience using platforms like TeamBinder, Content Manager (TRIM), or ProjectWise.
  • High attention to detail, organizational skills, and ability to identify discrepancies, maintain document integrity, and respond to urgent requests.
  • Effective verbal and written communication skills, including liaison with stakeholders, senior management, and auditors.
  • Understanding of document control requirements across the full project lifecycle, from start-up to closeout.
  • Ability to provide authoritative advice on document control and records management, ensuring compliance with contractual and governance obligations.