Executive Assistant

1 month ago

Sydney, New South Wales, Australia Anton Murray Consulting Full time
Executive Assistant Opportunity in Sydney

A leading global investment bank is seeking an experienced Executive Assistant to join their team in Sydney. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:
  • Manage complex diaries, coordinate internal and external meetings, calls, and video conferences.
  • Maintain team diaries and contacts, ensuring seamless communication and support.
  • Provide exceptional telephone answering and message taking services, ensuring accurate and prompt responses.
  • Arrange travel and accommodation for the team, including flights, hotels, and other logistics.
  • Process expenses and complete accurate expense reports for the team.
  • Assist bankers with general administration tasks, source research information, news runs, and project materials as required.
  • Coordinate couriers and outgoing mail, distribute incoming mail, and perform general administrative duties.
  • Client entertainment and organize ad hoc lunches, dinners, and events.
  • Work with the Events Manager and bankers to invite clients to events.
  • Foster a cohesive work environment within the EA team, ensuring support cover during lunch hours and other absences.
  • Build and maintain relationships with staff in offshore offices.
Requirements:
  • Excellent written and verbal communication skills.
  • Prior experience in investment banking or financial services as an EA/PA/TA.
  • Ability to manage priorities and conflicting issues in a professional manner.
  • Proficient in Microsoft Office programs.
  • Extensive experience in admin in a fast-paced environment.

The ideal candidate will have around four years' prior EA/PA experience, ideally from financial services or professional services firms, along with strong communication skills.

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