Administrative Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeAdministration Full time $72,000 - $96,000
Job Overview

As an administrative professional, you will play a key role in maintaining the daily operations of our organization. Your responsibilities will include managing staff rosters, filling vacant shifts, and generating system reports to monitor and manage staff schedules.

You will be responsible for liaising with internal teams to ensure that paperwork, training, payroll, and compliance requirements are completed within the on-boarding process for new staff. Additionally, you will maintain compliant staff and volunteer appraisal, training, and registration records.

Another key responsibility will be coordinating documentation relating to resident admissions, including generation and signature of resident agreements, processing of discharges and transfers, and data input to internal and external residential systems.

Furthermore, you will maintain the residential enquiries database, follow up on resident waitlist and vacancies, conduct site tours for potential residents and relatives, and input financial data to generate information and fee quotes for prospective residents.

Responsibilities also include responding to incoming enquiries and coordinating interactions with residents, relatives, suppliers, and other stakeholders. Additionally, you will schedule and organize meetings, interviews, training, and appointments as required, assist with administration of meetings, including agenda management and minute distribution, and prepare meeting rooms.

You will provide general administrative assistance, including payroll, spreadsheet data management, stationery management, and archiving of records.

Requirements
  • Certificate III or equivalent relevant experience in business administration or other relevant field;
  • Minimum two years' experience in an administrative role;
  • Experience within the aged care sector is desirable but not required;
  • Possess a current National Police Certificate or willingness to obtain one;
  • Aligns with organisational values of Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

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