Team Coordinator
4 days ago
About JLL
JLL is a global leader in the real estate industry, providing a range of services to clients around the world. Our team is dedicated to helping clients achieve their goals and succeed in the ever-changing real estate market.
Job Summary
We are seeking a highly organized and proactive Team Assistant to join our team. As the Team Assistant, you will play a crucial role in providing administrative support to our team or department. Your main responsibilities will include managing calendars, coordinating team activities, and facilitating effective communication within the team.
Key Responsibilities
- Provide general administrative assistance, including managing calendars, scheduling meetings, and maintaining files and databases for the team or department.
- Facilitate effective communication within the team, including coordinating team activities and ensuring that all team members are informed and up-to-date on important information.
- Support the Senior Executive Assistant & State Leadership Team in ensuring adherence to policies and procedures, maintaining consistency, and promoting best practices in policy governance.
- Handle incoming and outgoing communication, including drafting emails, letters, and other documents on behalf of the team or department.
- Meeting logistics, including booking rooms, coordinating schedules, preparing meeting materials, and taking minutes as required.
- Support team members with travel coordination, including booking flights, accommodations, and transportation when needed.
- Assist in creating, formatting, editing, and proofreading various documents, such as reports, presentations, and spreadsheets.
- Foster a positive and collaborative team environment by contributing to team-building activities and promoting effective communication and information sharing.
- Provide additional support as required, including assisting with special projects, conducting research, and performing other assigned administrative duties to support the team's objectives.
Requirements
- Previous experience in an administrative or support role, preferably within a team or departmental setting.
- Strong organizational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently.
- Excellent written and verbal communication skills.
- Exceptional attention to detail to ensure accuracy in administrative tasks, document preparation, and data management.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with database management and collaboration platforms.
- Strong problem-solving skills and a proactive approach to challenges.
- Ability to adapt quickly to changing priorities, work effectively under pressure, and handle multiple tasks with composure and professionalism.
- A collaborative and team-oriented mindset, with the ability to work well as part of a team while also being self-motivated and able to work independently.
What We Offer
JLL is committed to providing a positive and inclusive work environment that supports the growth and development of our employees. We offer a range of benefits and opportunities for professional development, including:
- Competitive salary and benefits package.
- Opportunities for career advancement and professional growth.
- A collaborative and supportive work environment.
- Access to training and development programs.
- A commitment to diversity, equity, and inclusion.
How to Apply
If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience and qualifications for the role.
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