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Team Coordinator

2 months ago

Melbourne, Victoria, Australia People2People Full time
About the Role

We are seeking a highly organized and detail-oriented Team Administrator to join our team at People2People. As a key member of our administrative team, you will provide exceptional support to our directors, teams, clients, and stakeholders.

Key Responsibilities
  • Administrative Support: Provide administrative and operational support to our directors, teams, and clients, ensuring seamless day-to-day operations.
  • Client Communication: Manage all correspondence, including drafting and reviewing client communications, and processing incoming and outgoing mail.
  • Document Preparation: Prepare correspondence, client packages, reports, proposals, tenders, and other documentation on behalf of our directors and team.
  • Calendar Management: Provide calendar support, including booking meeting rooms, catering, and preparing meeting materials.
  • Meeting Coordination: Coordinate and administer meetings, including agenda preparation and client greetings.
  • Onboarding and Offboarding: Lead the onboarding and offboarding of new clients and team members.
  • Business Development: Support business development activities, including proposal creation and reporting on referrals, wins, and losses.
  • Team Administration: Coordinate team administration and engagement activities, client functions, and events.
Requirements
  • Administrative Experience: Strong administrative skills and previous experience working within a customer service or administrative role.
  • Communication Skills: Ability to communicate effectively both written and verbally.
  • Teamwork: Ability to collaborate effectively with other departments and colleagues.
  • Adaptability: Experience working within fast-paced environments with the ability to be adaptable to competing demands.
  • Attention to Detail: High attention to detail with demonstrated initiative and problem-solving skills.
What We Offer
  • Supportive Team: Work with a tight-knit team who value diversity and respect.
  • Development Opportunities: Access to development and training opportunities.
  • Corporate Discounts: Discounts for corporate memberships.