Executive Assistant

2 weeks ago

Sydney, New South Wales, Australia Superior People Recruitment Full time

At Superior People Recruitment, we are seeking a highly skilled and experienced Executive Assistant to join our team in Sydney.

The successful candidate will be responsible for providing exceptional administrative support to our executives and management team members. This role is ideal for an organized and detail-oriented individual with excellent communication skills and the ability to work independently as part of a team.

Job Responsibilities:

  • Provide administrative support to executives or management team members, including scheduling appointments, managing calendars, and organizing meetings.
  • Handle incoming calls, emails, and correspondence, and respond or redirect them as necessary.
  • Prepare and distribute memos, letters, reports, and other documents.
  • Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
  • Order office supplies and equipment, and maintain inventory levels.
  • Coordinate office maintenance and repairs as needed.
  • Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
  • Prepare travel expense reports and reconcile expenses upon return.
  • Coordinate and schedule meetings, conferences, and appointments
  • Prepare meeting agendas, take minutes, and distribute meeting materials as required.
  • Greet and assist visitors, clients, and stakeholders in a professional and courteous manner.
  • Serve as a point of contact for external parties, handling inquiries and providing information as needed.
  • Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
  • Maintain strict confidentiality of sensitive information and documents.
  • Handle confidential and proprietary information with discretion and integrity.
  • Facilitate communication between executives, staff members, clients, and external contacts.
  • Relay messages and instructions accurately and promptly.

Requirements:

  • Diploma holder
  • Minimum 3-5 years' experience in an administrative or secretarial role
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
  • High level of attention to detail and accuracy in completing tasks and handling documentation.
  • Professional demeanour and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
  • Ability to adapt to changing priorities and work in a fast-paced environment.
  • Commitment to maintaining confidentiality and discretion in handling sensitive information and documents.
  • Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
  • Possess Australian PR permanent residency
  • Proficient in both English and Mandarin

Salary Range: AU$55,000 - AU$65,000 per annum, depending on experience.

About Us: At Superior People Recruitment, we operate nationally, offering 12 month guarantees on all permanent placements. We have a wide range of job opportunities available, so please visit our website to see our current vacancies.

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