Documentation Specialist

3 days ago

Brisbane, Queensland, Australia beBeeDocument Full time $90,000 - $120,000

We are currently seeking a Document Control Specialist to join our Infrastructure team.

About Us

We operate as one of Australia's most respected property and infrastructure consultancy firms with over 400 staff in 9 offices nationally. Our business works on capital value for clients across projects annually. We are committed to employing the best people who are driven to deliver superior results and build enduring relationships for our clients and in the communities we operate.

Our dedicated National team of professionals have access to the most rewarding projects in the industry. Our successful Infrastructure division is responsible for providing Independent Verification and Certification on major, state significant projects.

About Your New Role

You will be responsible for managing electronic and hard copy document storage and filing systems used by us in the delivery of independent assurance services on assigned projects, alongside the transmission, receipt and distribution of formal documentation between us and other parties.

You will have a varied role in document control as well as administration supporting the Project Delivery Team in the production of documents and reports required for the delivery of project services.

  • Experience in managing documentation for a major project.
  • Working knowledge of Teambinder essential.
  • Electronic library system setup.
  • Execute and maintain document control processes for the efficient management recording and transmission of all assigned project documentation.
  • Execute and maintain the electronic filing; archive system and technical library for easy issuance storage, retrieval and management of documents to us and its teaming partners.
  • Custodian of all APP documentation that must be controlled and kept for audit/internal requirements.
  • Provide site administration assistance as directed by manager.
  • Undertake any other ad-hoc duties for the team as assigned.

To be suitable for this role:

  • 2+ years in office administration and project delivery administration roles with exposure to document control ideally in a construction, engineering or civil environment (flexible to background).
  • Demonstrated capability in organisational computing systems. Experience in Teambinder, Aconex, ProjectCentre.
  • Demonstrated capability in document production and management.

In return we can offer you:

  • A collaborative and professional team environment with a clear vision and objectives that values you and your efforts.
  • Flexibility in how you manage your working week in line with work output, expectations of stakeholders and collaboration in team.
  • Participation in staff wellness and sustainability programs.
  • Annual leave salary sacrificing options.
  • Staff rewards and discounts from private health insurance, social activities, and technology.
  • Social impact community opportunities including volunteering programs.
  • Extensive learning and development program tailored to you and your career objectives.

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