Dynamic Support Specialist

3 weeks ago

Hume, Australia Miller Leith Full time

The company Miller Leith, a leader in the dietary supplement industry, is dedicated to enhancing health and wellness through high-quality, performance-driven products. The organization offers a diverse range of supplements, from vitamins and minerals to protein powders and pre-workout formulas.

We are seeking a proactive and detail-oriented Executive Assistant to support our CEO. This pivotal role involves providing comprehensive executive support and administrative assistance. As the right-hand person for the CEO, you will play a crucial part in the company's dynamic team that values health, wellness, and excellence.

Key Responsibilities:

  • Manage the CEO's diary and schedule efficiently to ensure seamless coordination of internal and external meetings.
  • Answer and screen phone calls, prepare letters, and gather information for the CEO as required.
  • Plan and coordinate meetings, including company events, seminars, and training sessions, to foster collaboration and knowledge sharing.
  • Take meeting minutes and provide support during meetings to ensure effective communication.
  • Prepare monthly expense reports for the CEO to maintain transparency and accountability.
  • Communicate with the Executive Team regarding reporting and presentation deadlines to ensure timely delivery.
  • Assist in creating documents, presentations, and reports using the Microsoft Office suite to enhance productivity.
  • Maintain confidential records and file reports and correspondence securely.
  • Support various internal and external meetings and functions to promote a positive work environment.
  • Manage travel and accommodation arrangements to facilitate business trips.

Background & Experience:

  • Experience supporting a C-Suite or senior leader executive in a fast-paced commercial environment is essential.
  • Strong interpersonal skills with a proactive mindset are necessary for success in this role.
  • High emotional intelligence (EQ) is required to navigate interpersonal dynamics effectively.
  • Intermediate to advanced skills in Microsoft Office Suite are a must-have.
  • A can-do attitude, approaching tasks with positivity and initiative, is highly valued.

Benefits:

  • A collaborative and supportive work environment fosters growth and development.
  • Opportunities for professional growth and development empower employees to reach their full potential.
  • Flexibility with a 1-day work-from-home option promotes work-life balance.
  • Great discounts on products demonstrate the company's commitment to employee well-being.

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