Administrative Operations Specialist

3 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $95,000 - $115,000
Job Title: Administrative Operations Specialist

This role presents a unique opportunity to collaborate closely with senior executives while contributing significantly to operational efficiency.

About the Position:

Combining human resources, executive support, and office management responsibilities, this newly created position requires a trusted partner for the Directors and a central support figure within the organization.

Key Responsibilities:
  • Develop and distribute employment contracts, offers, and termination letters
  • Manage onboarding and offboarding processes, including reference checks
  • Ensure accurate comprehension and compliance with relevant award rates and legislation
  • Provide strategic support to Directors, including meeting coordination, minute-taking, and report preparation
  • Oversee administrative operations, supplies, equipment, and company assets
  • Coordinate staff events and social activities
  • Handle incoming calls, mail, and general office administration
  • Support performance reviews, leave approvals, and employee relations as required
Requirements:
  • Hold 2-4 years' experience in HR, People & Culture, or related administrative roles
  • Relevant HR or People & Culture training/certification is desirable
  • Demonstrate strong organizational and multitasking abilities
  • Exhibit excellent communication and interpersonal skills
  • Display a high level of discretion and ability to handle confidential information
  • Be proactive, adaptable, and able to work in a fast-paced environment

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