Administrative Operations Manager

5 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $99,000 - $124,000
About the Role

The Administrative Operations Manager will play a pivotal role in supporting the effective business operation of our district. This individual will be responsible for providing high-level administrative support to volunteers and brigades, including human resources, finance, administration, records, and database management.

Key Responsibilities
  • Manage and oversee the provision of administrative support to ensure quality, accuracy, and consistency across various administration and business functions.
  • Coordinate, plan, and implement tasks related to receipting, coordination, and processing of training records, human resource activities, finance administration activities, ordering, and system maintenance.
  • Gather data to inform the Regional Asset Officer of future infrastructure requirements, including expiring leases data, facility upgrade and maintenance requirements, and other inputs into planning to meet future infrastructure needs.
  • Maintain fleet and infrastructure asset registers for the district and compile data sources on fleet and infrastructure usage to monitor optimal utilisation patterns.
  • Liaise and maintain positive working relationships with internal and external stakeholders, including members of the public, volunteers, and RFS staff to consult and recommend improvements to key processes, procedures, and delivery of services.
  • Ensure database accuracy to create, update, analyse, and report on business activities and provide operating support to ensure compliance and effective maintenance of records and access to reliable information.
  • Contribute to brigade strategic financial planning and decision-making processes to resolve issues and provide recommendations for continuous improvement and ensure adherence to public sector financial policies, regulations, and standards.
  • Identify opportunities to support the development and implementation of business improvement initiatives to enhance communication, promote divisional priorities and initiatives, and ensure the efficiency and effectiveness of financial management practices throughout the district.
  • Oversight of the delegation and coordination of support and administrative duties during emergencies and disasters which may involve short-notice activation and rostering outside of business hours.
Required Skills and Qualifications

The ideal candidate will possess:

  • Experience in business management, with a demonstrated knowledge of human resource systems, finance systems, database management, and reporting.
  • Knowledge of or experience working with volunteers and/or within a volunteer organisation.
Benefits

This role offers a range of benefits, including:

  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • The chance to make a meaningful contribution to the community.
Leadership Competencies

Candidates will be assessed on the following Leadership Competency Streams:

  • Team Leader (leading others)

Once appointed, you will exemplify the QFES shared values:

  • Respect
  • Integrity
  • Trust
  • Courage
  • Loyalty

Note: This is a challenging role that requires strong leadership skills, excellent communication abilities, and a passion for delivering exceptional outcomes. If you are a motivated and dedicated individual who is passionate about making a difference, we encourage you to apply.

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