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Administrative Support Officer
2 months ago
We are seeking a highly skilled and experienced Administration Officer to join our team at the City of Greater Geelong. As a key member of our Council and Executive Services Team, you will provide administrative support to our Mayor and Councillors, as well as contribute to the development and implementation of business processes.
Key Responsibilities- Provide high-level administrative support to the Council and Executive Services Team, including preparation of reports, meeting coordination, and event planning.
- Assist with process reviews and implement improvements to business processes to ensure efficiency and effectiveness.
- Coordinate diary appointments, invitations, and attendance at functions, including registration, travel, and accommodation arrangements.
- Support Councillor inbox triaging and request management, as well as input data and record correspondence using corporate software.
To be successful in this role, you will have significant experience in a complex organisation and strong written and analytical skills to prepare clear, concise reports and correspondence on complex matters. You will also have excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
Essential Requirements- Confidence in working in a time-sensitive environment with attention to detail.
- Ability to connect with people through well-developed verbal and written communication, ensuring accuracy and an approachable style.
- Professional presentation and courteous manner, enabling professional, flexible, and friendly working relationships.
- Awareness of the cultural and community responsibilities of civic office.
- Experience in contributing to a positive and flexible team environment.
- Current Victorian Driver's Licence.
We offer a dynamic and inclusive work environment, with opportunities for professional growth and development. We are committed to building a diverse and inclusive team, and welcome applications from candidates from diverse backgrounds.
We are an equal opportunity employer and are committed to providing a safe and inclusive workplace for all employees. We encourage applications from candidates with a disability and will provide reasonable adjustments to support the recruitment process.
