Senior Executive Support Role

1 day ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $90,000 - $120,000
Executive Support Professional

This is a senior administrative role for an executive office where you will be providing high-level support to the Chief Operating Officer.

  • Coordinate and manage the COO's diary and calendar, including arranging appointments and meetings with internal and external stakeholders.
  • Support quarterly Board meetings by preparing agendas and reports, collating documents, taking minutes and tracking follow-up actions.
  • Handle sensitive information with discretion, including company financials, contracts and personnel matters.

The ideal candidate will have demonstrated experience in executive assistance or senior administrative roles, ideally supporting C-suite leaders. They will possess exceptional time-management and prioritisation skills, with the ability to coordinate shifting calendars, board meetings and confidential matters.

A strong communicator with professional demeanor, they will be proficient in Microsoft 365, SharePoint and document management systems, able to optimise information and workflows. Experience handling legal documents, government correspondence, contracts and grant submissions is essential. The successful applicant will also be able to coordinate complex travel itineraries with attention to preferences, timing and budgets.

Requirements:
  • Demonstrated experience in executive assistance or senior administrative roles.
  • Exceptional time-management and prioritisation skills.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft 365, SharePoint and document management systems.
  • Experience handling legal documents, government correspondence, contracts and grant submissions.

What's next? If you are interested in this position, please submit your CV and cover letter describing who you are and how you meet the criteria above.

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