Senior Executive Assistant

Job description

Agency Department of Education and Training Work unit Quality Standards and Regulation

Job title Senior Executive Assistant Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 46616 RTF Closing 02/09/2025

Contact officer Erin Broadway, Executive Officer on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

To provide high level executive and administrative support to the Executive Director, Quality Standards and Regulation.

Context statement

The Quality Standards and Regulation branch strengthens outcomes for children and young people through education and assurance,

improvement and regulation. We safeguard children and young people by close collaboration with partners across the education system

to drive quality, assurance and educational improvement outcomes.

Key duties and responsibilities

1. Provide high-level executive assistance, including diary management, meeting coordination, secretarial support, research, project

assistance, and financial administration, ensuring the senior executives priorities are effectively managed.

2. Draft, review, and proof high-volume correspondence with accuracy and professionalism, while screening and prioritising emails, calls,

and messages on behalf of the senior executive with discretion.

3. Coordinate meetings and events, including agenda preparation, minute-taking, and follow-ups, while anticipating the senior executives

needs through proactive preparation of briefing materials.

4. Manage executive travel arrangements, project coordination, and daily office operations to ensure seamless workflow and risk

mitigation.

5. Serve as the key liaison between the executive and internal/external stakeholders, fostering professional relationships and ensuring

clear communication.

6. Enhance workflow efficiency by developing and implementing systems that improve accuracy, reliability, and timeliness of executive

tasks.

Selection criteria

Essential

1. Proven successful experience working for a senior executive demonstrating well developed interpersonal, oral, and written

communication skills, and the ability to communicate effectively at all levels including with the senior executives.

2. Proven capability to operate effectively in a politically sensitive environment while maintaining high standards of professionalism,

ethics, departmental values and accountability.

3. Knowledge and understanding of government and ministerial protocols and procedures including standard formatting of

correspondence.

1. Demonstrated organisational and time management skills with the capacity to prioritise and meet competing deadlines and work under

pressure while maintaining quality of end product.

1. Proven ability to develop, maintain, apply and provide advice on procedures for administrative processes such as procurement, credit

card management, travel arrangements and records management.

6. Extensive knowledge in computer systems including word processing, spreadsheets and email.

7. Ability to implement robust monitoring and evaluation systems to identify areas for continuing improvement.

8. Ability to work in agile, collaborative teams and engage effectively with people from diverse backgrounds through problem solving and

influence.

Desirable

1. Knowledge and understanding of government and departmental processes including preparing high level reports, discussion papers

and correspondence including Ministerial and executive briefings.

2. Contemporary knowledge of relevant legislation, policies and procedures.

Further information

The successful applicant will be required to hold a current driver's licence, valid Northern Territory working with children clearance notice

and undergo a criminal history check.