Administrative Support Coordinator

1 week ago

Adelaide, South Australia beBeeAdministration Full time $74,000 - $80,000
Job Description">

As a vital member of our administration team, you will play a pivotal role in maintaining the smooth operation of our Adelaide office. Your strong communication skills and administrative expertise will be instrumental in providing exceptional support to our onsite team.

This dynamic role requires someone who can effectively manage multiple tasks, prioritize responsibilities, and work collaboratively with various stakeholders.

Your primary objectives will include:

  • Providing day-to-day administrative support, ensuring seamless communication between the Commercial Operations Manager, school staff, council representatives, and community groups.
  • Monitoring service contracts and liaising with subcontractors to guarantee timely delivery of services.
  • Assisting in the coordination of subcontractor works, including inductions, verifying clearances, licenses, and accreditations, as well as completion of works and duration on site.
  • Supporting the Commercial Operations Manager by managing the school-use booking system and maintaining the master schedule, facilitating access for School, Commercial, Council, and Community users.
  • Administering contract management systems in line with Site Operation Plans.

Key Benefits:

  • Employee safety is paramount at our organization; we strive to maintain a safe working environment for all employees.
  • We promote diversity and equal opportunities for all employees.
  • Work-life balance is essential for our employees' well-being.
  • Staff discounts are available with various companies, including insurance and childcare.
  • Traineeship opportunities are available for eligible employees.

Requirements:

  • A current Driver's License is mandatory.
  • Either possess or willing to obtain a Work With Children Check.
  • National Police clearance within 12 months of issue.
  • Minimum one year of experience in an operational office environment.
  • Clear and effective verbal and written communication.
  • Knowledge of safety issues relevant to the position and a strong commitment to safe working practices.
  • Thoughtful decision-making and practical solution development.
  • Ability to build and sustain collaborative relationships.
  • Team-oriented mindset and willingness to partner with on-site service providers.

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