Administration Assistant
3 weeks ago
JLL is shaping the future of real estate. Our people are dedicated to delivering exceptional results for our clients. We're committed to hiring talented individuals who share our passion for excellence and our vision for a better world.
As an Administration Assistant, you'll be the face and voice of Floreat Forum, interacting with customers, contractors, retailers, and staff members. You'll be responsible for ensuring the Reception Switchboard is manned at all times, answering calls promptly, and providing exceptional customer service.
Your key responsibilities will include:
- Managing the Reception Switchboard and ensuring calls are answered promptly
- Performing general administrative duties as specified by the Centre Manager
- Maintaining and updating the archive management system
- Assisting the Centre Administrator/Operations Manager with contract and purchase order management
- Coordinating and communicating induction processes for contractors and managing site keys
- Assisting with sales and traffic figure collection and entry
- Supporting the Centre Administrator with purchase order entry, creditor invoice batching, and tenant invoice distribution
What we're looking for in a candidate:
- Excellent communication and customer service skills
- High personal presentation and professionalism
- Calm and composed under pressure, with the ability to manage stressed stakeholders
- Basic understanding of financial components of invoices
- A team player with a willingness to learn and grow
About JLL:
JLL is a global leader in real estate and investment management. We're committed to creating a workplace culture that's inclusive, diverse, and supportive of our people's growth and development. We're proud to be recognized as one of the World's Most Ethical Companies and are dedicated to equal opportunity employment.
Location: On-site – Perth, WA
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