Site Documentation Coordinator

4 days ago

Perth, Western Australia beBeeDocumentation Full time $90,000 - $120,000
Document Management Specialist

The ideal candidate will play a pivotal role in the team, overseeing site documentation integral to capital project delivery procedures.

Key Responsibilities:

  • Maintain, update, and track controlled document movement in and out of the project
  • Streamline confidential and non-confidential information flow internally and externally
  • Ensure record retention compliance; guide project personnel and provide records management support
  • Organise project filing, prepare documents for archiving upon completion
  • Expertly use software for design documentation control, including registration, approval, and distribution
  • Coordinate document numbering and revisions with vendors
  • Vigilantly oversee controlled documentation within software systems
  • Develop and manage an Engineering Documentation tracing database
  • Establish standardised procedures for consistency across Large Projects
  • Expedite document approvals and maintain precise project records
  • Integrate documentation into Enterprise Document Management during and after projects
  • Ensure swift document distribution through efficient workflows
  • Update monthly management reports using presentation software

Required Skills and Qualifications:

  • 3-5 years experience (considering people with less experience and a great attitude)
  • Document Control, Records Management, Large Projects experience
  • Vocational training in Records Management / Information Technology / Information Management or equivalent knowledge
  • Document Control experience
  • Microsoft Suite experience, including Excel, Word, Teams, One Note, Outlook, and PowerPoint
  • Software (EDM) knowledge advantageous
  • Project Admin experience preferred

About You:

This is a fantastic opportunity to join our team as a Document Management Specialist. If you have a passion for managing site documentation and are experienced in document control, we would love to hear from you.

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