Project Organizer

5 days ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $100,000 - $120,000
Project Coordinator

About this role:

  • We're seeking an experienced project coordinator to join our team and help manage complex projects.
  • You'll work closely with cross-functional teams to deliver projects grounded in strategic planning.
Key responsibilities:
  • Project coordination: Manage multiple projects simultaneously from initiation through delivery.
  • Collaborate with internal teams (strategy, research, design) to ensure project objectives are met.
  • Track project timelines, budgets, and deliverables across various stages.
  • Proactively identify and mitigate project risks before they impact client outcomes.
  • Ensure projects align with business goals and stakeholder expectations.
Client & stakeholder engagement:
  • Support the development of strategic project plans and proposals.
  • Coordinate between internal teams and external stakeholders to meet project requirements.
  • Manage complex stakeholder ecosystems where brand, operations, and communications teams need alignment.
  • Support client relationship management through clear communication and proactive problem-solving.
Resource allocation:
  • Coordinate resource allocation across multiple concurrent projects.
  • Manage contractor relationships and ensure quality delivery standards.
  • Support budget management and financial planning.
Systems & processes:
  • Maintain structured project templates, frameworks, and quality standards.
  • Support the development of proprietary tools and frameworks.
Reporting & analysis:
  • Prepare project status reports and progress updates for stakeholders.
  • Analyze project data to identify areas for improvement.
  • Support business development through case study development.

Requirements:

  • 3-5 years project coordination experience - ideally in strategic planning or consulting environments.
  • Complex stakeholder management - you've successfully coordinated projects involving senior executives, multiple departments, and external partners.
  • Strategic thinking mindset - you understand how business objectives, marketing strategies, and operational plans need to align.
  • Exceptional communication skills - you can translate between strategic vision and practical implementation for diverse audiences.
  • Process optimization focus - you naturally see how to make complex workflows smoother and more effective.
  • Independent work style - you thrive in a dynamic environment and can manage priorities across multiple projects autonomously.
Preferred qualifications:
  • Experience with strategic project planning or transformation projects.
  • Background in agency, consulting, or professional services environments.
  • Familiarity with research methodologies, stakeholder mapping, or change management frameworks.
  • Understanding of how internal culture and external reputation intersect.
  • Experience supporting business development or thought leadership activities.
Personal qualities we're looking for:
  • Calm under complexity - you bring order to challenging projects.
  • Collaborative problem-solver - you help teams find solutions, not just identify issues.
  • Quality-focused - you care about delivering excellent work.
  • Curious systems thinker - you naturally see connections others miss.
  • Adaptable - you're comfortable with the pace and variety of a growing organization.

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