Project Organizer

7 days ago

Melbourne, Victoria, Australia beBeeOrganiser Full time $900,000 - $1,200,000
Project Coordinator Role Overview

As a skilled project coordinator, you will play a pivotal role in supporting our team of General Managers with project coordination, resourcing, and operational items. You will also be responsible for collaborating with Program Managers to plan, track, and report on project progress.

Key Responsibilities:
  • Assist the team with project coordination, resourcing, and operational tasks
  • Collaborate with Program Managers to plan, track, and report on project progress
  • Coordinate smaller engagements independently, ensuring timely delivery and scope adherence
  • Maintain accurate project schedules, update timelines, and track dependencies
  • Coordinate resources across multiple projects
  • Prepare regular project status reports for stakeholders
  • Support project budgeting, invoicing, and financial tracking
  • Maintain accurate project documentation and version control
Requirements and Qualifications:
  • Minimum 2 years' experience in IT and/or ERP software project coordination
  • Experience supporting senior project/program managers or independently managing small projects
  • Strong understanding of project schedules, resourcing, and reporting
  • Excellent administrative skills and attention to detail
  • Experience with proposals, quotes, or Statements of Work (desired)
  • Invoicing and end of month experience (highly desired)
  • Interest in financials, data, and reporting
  • Excellent communication skills – able to effectively collaborate with stakeholders at all levels
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and ideally project management tools (e.g. MS Project, Smartsheet, Jira, NetSuite, OpenAir or similar)
  • Strong organisational and time management skills – able to efficiently manage multiple priorities
  • Problem-solving mindset and willingness to 'lean in' to achieve results
Working Conditions and Benefits:

The successful candidate will have a permanent full-time position based in Melbourne or Sydney.

Other Information:

This is a unique opportunity to join our dynamic team as a project coordinator and contribute to delivering high-quality projects that meet our clients' needs.

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