Highly Organised Administrator Wanted

3 days ago

Melbourne, Victoria, Australia beBeeProjectSupport Full time $65,000 - $85,000

About Us:

The Department of Transport and Planning oversees key policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver projects, focus on customer engagement, streamline pathways, facilitate consultation and better realise local opportunities.

The External Works Team is a Group within the Department of Transport and Planning, and is responsible for delivering capital roads projects delivered by external parties.

Transport Services is a Division of the Department and is responsible for delivering transport infrastructure and services to all Victorians.

We're focused on outcomes that deliver choice, connections and confidence in travel, ensuring the whole transport network works as one to deliver services.

About The Role:

The Project Support Officer provides high-quality administration support to the Manager and teams. Key functions include records management, document control, quality assurance support, collating and developing reports, and coordination of training.

  • Provides administrative support to the Manager and teams, assisting in the coordination of team deliverables.
  • Manages the External Works mailbox.
  • Assists in accurately maintaining business/project management databases, asset lists, registers, and systems.
  • Organises project meetings, briefings, and presentations, including preparation and distribution of material.
  • Maintains high-quality project records management systems and processes.
  • Proactively maintains strong relationships with consultants representing third party customers.
  • Assists the Manager with recruitment and new staff.

We are seeking an experienced administrator with proven experience providing comprehensive project support services in a fast-paced environment. The ideal candidate will have excellent organisational skills, with the ability to prioritise tasks, manage multiple deadlines, and balance demands effectively.

Key Requirements:

  • Desirable: Qualification (or working towards) in Business Administration or similar.
  • Experience providing project support services within Government or transport setting.

What We Offer:

  • Meaningful work improving Victorian communities
  • Professional growth and development opportunities
  • A hybrid working model
  • Flexible working arrangements
  • Opportunity to work across multiple urban hubs
  • Prioritisation of a safe and inclusive culture

We are an equal opportunity employer, embracing a diverse range of applicants. At our department, we prioritise the development of a safe, inclusive, and high-performance culture through shared actions and behaviours.

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