Workplace Operations Coordinator

We're redefining the fabric of a healthy work environment through innovative technology integration.

A seamless blend of human expertise and cutting-edge solutions empowers us to deliver exceptional workplace health, safety, and wellbeing.

Our mobile platform offers real-time support from a dedicated team of professionals 24/7, providing tailored assistance when you need it most.

We strive for organisational excellence by taking proactive steps toward a healthier, safer future, directly impacting our bottom-line business outcomes.

This pivotal role involves contributing to the smooth operation of our Sydney headquarters as an experienced Workplace Experience / Executive Assistant.

The ideal candidate will excel in blending operational efficiency with a strong focus on culture and executive support, ensuring our office runs smoothly and our people stay connected.

You'll collaborate closely with our CEO and Chief People Officer to manage executive priorities while fostering a welcoming and well-organised workplace where teams can thrive.

This full-time position is based in Waterloo, Sydney.

Your Key Responsibilities:

• Manage the CEO's calendar, communications, and meeting coordination with precision.
• Foster internal and external stakeholder engagement through effective relationships.
• Prepare polished documents, presentations, and reports that meet the highest standards.
• Handle confidential administrative and occasional personal tasks with discretion.
• Maintain a seamless experience for visitors, contractors, and employees alike by overseeing reception, shared spaces, meeting rooms, and supplies.
• Negotiate and manage vendor relationships for cleaning, catering, and maintenance services.
• Ensure building access, office devices, and WHS compliance are meticulously managed.
• Promote a positive experience for visitors, contractors, and employees through attentive service.
• Plan and host engaging events, including monthly team socials and larger company offsites.
• Support new joiners by making them feel welcome from day one.
• Partner with the P&C team to embed culture across the office.

About You:

• You possess a growth mindset, are passionate, self-motivated, and take pride in producing high-quality work every day.
• You embody the values we uphold and enjoy working in a fast-paced, dynamic environment.
• You have proven experience supporting C-suite leaders and managing busy executive calendars.
• You have a background in office or workplace operations, focusing on quality and efficiency.
• You're confident using Google Workspace (Docs, Sheets, Slides, Calendar) to stay on top of tasks.
• You possess strong communication skills and a keen eye for detail.
• You can manage multiple priorities with calm focus and follow-through.
• You're genuinely interested in building an inclusive, well-run, and welcoming workplace.
• You love organising logistics, office supplies, or events and take pride in maintaining high standards.

What We Offer:

• A hybrid and flexible working environment.
• Access to our wellness app for you and your family, offering 24/7 on-demand support for health, wellbeing, and safety.
• A 1000 annual contribution towards your development plan + 2 days of study leave.
• Paid parental leave with an attractive return-to-work policy.
• Participation in our Employee Share Option Plan (ESOP).
• Salary packaging novated leasing.
• Access to $250 annually to fund your wellbeing.
• Free coffee on Tuesdays and catered lunch on Thursdays.
• A team social fund to connect with your team, plus monthly company-wide social events.
• A dog-friendly office.
• Volunteer leave: 2 days per year to participate in meaningful causes.

We're committed to creating an inclusive and diverse workplace for everyone.