Workplace Facilities Operations Manager

1 day ago

Sydney, New South Wales, Australia beBeeCoordinator Full time

Job Title: Workplace Services Coordinator

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Description:

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  • We are seeking a skilled and experienced Facilities Coordinator to join our team. The successful candidate will be responsible for ensuring the timely and effective delivery of property-related services, including emergency assistance, maintenance coordination, invoicing, and supplier management.
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About the Role:

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The Facilities Coordinator will oversee all facets of building operations and essential services across multiple sites in Australia and New Zealand. This role involves coordinating facilities requests, office changes, and site maintenance, as well as managing supplier relationships, processing invoices, and monitoring workplace budgets.

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Key Responsibilities:

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  1. Coordinate facilities requests, office changes, and site maintenance across AU/NZ locations
  2. Support workplace emergency protocols, incident management, and change communication
  3. Manage supplier relationships, process invoices, and monitor workplace budgets
  4. Administer the OfficeMaps booking system and maintain Workplace Services knowledge hub
  5. Track and report greenhouse gas emissions, contributing to climate disclosures and ESG scorecards
  6. Assist with document processing, governance meetings, and employee communications
  7. Contribute to continuous improvement initiatives and support WHS policies
  8. Provide event support for EAs and LS when needed
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What We Are Looking For:

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  • Proven experience in coordinating facilities operations, including oversight of maintenance activities and management of trades or technical service providers
  • Demonstrated capability in handling complex property-related matters involving multiple stakeholders, such as landlords, service providers, and internal teams
  • Solid track record in managing budgets and cultivating effective supplier relationships to ensure service quality and cost efficiency
  • Intermediate proficiency in MS Excel, Word, and PowerPoint
  • Proven ability to manage multiple stakeholders and prioritise competing tasks
  • Analytical thinking and creative problem-solving skills
  • Passion for sustainability and interest in ESG frameworks
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Why Join Us?

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We offer a flexible work environment and access to a range of employee benefits that will support you both personally and professionally, including career pathways, leading learning platforms, health and wellbeing programs, and more.

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