Operations Support Specialist

2 days ago

Cairns, Queensland, Australia beBeeAdministration Full time $55,000 - $85,000
Job Overview

Our organization requires an Administrative Coordinator to support the Facilities Manager in a major shopping centre. The role involves managing maintenance schedules, coordinating reactive works with contractors and service providers, and maintaining up-to-date records of building documentation.

Key Responsibilities:
  • Provide timely and accurate documentation and reporting
  • Manage maintenance schedules and coordinate reactive works
  • Maintain up-to-date records of building documentation
  • Assist with emergency response plans and safety documentation
  • Monitor contractor performance and adherence to service agreements
  • Liaise with tenants, suppliers, and internal stakeholders
  • Support procurement processes including purchase orders, invoices, and budget preparation
  • Coordinate inspections, audits, and compliance activities
Requirements:
  • Previous experience in an administrative or coordination role
  • Knowledge of building operations or safety compliance (advantageous)
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal abilities
  • Proficiency in Microsoft Office
  • Ability to manage multiple priorities and meet deadlines

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