Financial Services Administrator

3 days ago

Botany Bay, Australia Robert Plumb Management Pty Ltd Full time
About Robert Plumb Management

We are a dynamic construction services group with a strong emphasis on premium quality and innovation across the building, landscape, and manufacturing sectors. Our team of over 170 dedicated employees, across 10 different brands, is committed to delivering excellence in all aspects of our work.

Our professional shared services department, led by Robert Plumb Management, provides support across all companies within the group, including accounting, human resources, and operations.

Job Description: Accounts Assistant

This role plays a key part in managing accounts receivable (AR) and accounts payable (AP) functions, ensuring accurate reconciliation with supplier and bank statements, and effective communication with internal and external stakeholders.

You will be responsible for organizing accounts-related inboxes and providing essential support to the accounting team, which may also include ad-hoc administrative duties.

The ideal candidate will demonstrate exceptional attention to detail, strong organizational skills, and the ability to work effectively under pressure to meet deadlines.

Key Responsibilities:
  • Accounts Management:
    • Act as the primary point of contact for suppliers, creditors, and the offshore team, managing communications via accounts-related Outlook inboxes.
    • Perform daily reconciliation of bank and credit card accounts.
    • Support the finance team with generating client invoices and other financial information.
    • Prepare fortnightly payroll and bank files in collaboration with the finance team.
  • Accounts Payable (AP):
    • Review accounts payable (AP) and reconcile General Ledger (GL) accounts.
    • Manage supplier approvals, bank verifications, and urgent payments.
    • Oversee weekly payments, coordinating with key personnel and processing bills.
    • Handle credit account management, including reconciliations and applications.
    • Resolve internal operational and supplier queries.
    • Manage subcontractor agreement compliance and related administrative tasks.
  • Accounts Receivable (AR):
    • Chase debtors and manage AR review periods.
    • Resolve queries with Project Managers (PMs) and Contract Managers (CMs).
    • Assist with claims management and ensure accurate handling of client invoicing.
  • Cash Management:
    • Assist finance team with cash flow reporting.
    • Process and load payroll payments.
    • Oversee credit card management, including reconciliation and reporting.
    • Liaise with banks for forms, applications, and account access.
Requirements:
  • 3+ years accounting experience, including recent experience in a similar role.
  • Certificate IV in Accounting and Bookkeeping or similar.
  • Good knowledge of MS Office suite, including Excel.
Estimated Salary: AU$55,000 - AU$65,000 per annum

Please submit your application, including a resume and cover letter. We look forward to hearing from you.
Applicants must have full Australian working rights to apply for this position, no sponsorship will be provided.

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