Administrative Support Specialist

4 weeks ago

Botany Bay, Australia Space Machines Company Full time

About the Role

Space Machines Company is seeking a highly skilled Executive Assistant & Office Manager to support our leadership team in Sydney. The ideal candidate will possess a strong background in administrative support, office management, and marketing principles.

Key Responsibilities

  • Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling travel arrangements.
  • Manage the Sydney office, including reception duties, maintaining office supplies, and ensuring a professional work environment.
  • Prepare professional documents, presentations, and reports using Canva and Google Workspace.
  • Contribute to the creation of marketing materials using Canva and other design tools.
  • Handle administrative tasks, including document management, expense tracking, and new employee onboarding.
  • Assist in planning and executing corporate events, trade shows, and product launches.
  • Support merchandising strategies, including inventory management of promotional items.
  • Conduct research and provide analytical support for various initiatives.
  • Maintain strict confidentiality with sensitive information.

Requirements

  • Minimum 5 years of experience as an Executive Assistant or in a similar role.
  • Bachelor's degree in Business Administration or a related field.
  • Experience in office management and reception duties.
  • Knowledge of travel booking and logistics management.
  • Experience in event planning and basic marketing principles.
  • Proven track record of providing high-level administrative support.
  • Exceptional time management, organizational, and multitasking abilities.
  • Strong attention to detail and commitment to confidentiality.
  • Advanced proficiency in MS Office, Google Workspace, and Canva.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Strong problem-solving and critical thinking skills.
  • Interest in the space industry and willingness to learn.

About Us

At Space Machines Company, we are at the forefront of in-space services and sustainability. We offer an innovative and fast-paced work environment, opportunities for professional growth and development, and a competitive salary.

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