Senior Project Coordinator

5 days ago

Brisbane, Queensland, Australia beBeeProject Full time $83 - $84
Senior Project Support Specialist

About the Role:

The Senior Project Support Specialist will provide essential project coordination and high-level support across a diverse portfolio of ICT initiatives.

Main Responsibilities:

  • Provide comprehensive project coordination support for multiple complex ICT projects, ensuring all documentation, registers, plans, and progress reports are maintained accurately using eDRMS, SharePoint, and Enterprise Project Online.
  • Monitor project finances closely by preparing regular financial reports for Project Managers, managing purchase orders, and processing goods receipting through SAP systems.
  • Apply analytical skills to research solutions for intricate challenges, document workflows clearly, and ensure effective outcomes are achieved within set timeframes.
  • Draft a wide range of project reports, spreadsheets, planning documents, and correspondence using various computer software packages to support informed decision-making.
  • Organise meetings, workshops, forums, and focus groups with both internal and external stakeholders while taking detailed minutes to capture key actions and decisions.
  • Deliver high-quality secretariat services to project boards by preparing agendas, recording minutes accurately, tracking actions and decisions diligently.
  • Foster productive relationships with stakeholders at all levels by communicating effectively and supporting collaborative project outcomes.
  • Support team members with diverse skillsets in achieving shared objectives by promoting teamwork and knowledge sharing across the organisation.
  • Manage project email inboxes efficiently to ensure timely dissemination of information to relevant parties.

Requirements:

  • Demonstrated experience as a dedicated Senior Project Officer supporting ICT-enabled projects within complex operating environments where accuracy and timeliness are paramount.
  • Proven proficiency in using project management tools such as eDRMS, SharePoint, Enterprise Project Online as well as financial systems like SAP for budget monitoring and procurement processes.
  • Strong written and oral communication skills enabling you to prepare detailed reports, draft correspondence professionally, and interact confidently with stakeholders at all levels.
  • Ability to work independently as well as collaboratively within high-performing teams while managing conflicting priorities under tight deadlines.
  • Experience organising meetings, workshops or forums including minute-taking responsibilities that require attention to detail and discretion when handling sensitive information.
  • Experience working with Prince2 or Agile methodologies.
  • Prior exposure to ICT infrastructure disciplines or government sector projects which enhances your ability to navigate complex organisational structures effectively.
  • Capability in prioritising tasks efficiently while maintaining client service standards even when faced with diverse stakeholder expectations or shifting timelines.

Working Arrangements:

  • A minimum of 3 days on-site attendance is required.

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