Senior Administrative Specialist

7 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $90,000
Job Overview

We are seeking a highly skilled Senior Administrative Specialist to join our team.

About the Role

This is a pivotal position that requires strong organizational skills, attention to detail and effective communication. As a Senior Administrative Specialist, you will play a key role in ensuring the smooth operations of our dealership while delivering exceptional service to our valued customers.

Main Responsibilities:
  • Banking Tasks: Manage banking transactions, ensure accurate records and balances.
  • Vehicle Sales Management: Oversee vehicle sales costs, update sales logs with customer information, vehicle specifications and payment terms.
  • Financial Reporting: Calculate vehicle profits, maintain accurate financial records.
  • Inventory Management: Assist in managing inventory, sourcing new and used cars.
  • VicRoad Transfers: Handle VicRoad transfers for sold vehicles, adhere to regulatory guidelines.
  • Registration Process: Oversee vehicle registration process, follow regulatory guidelines.
  • Transaction Processing: Process vehicle payouts accurately, maintain thorough records of transactions.
  • Documentation: Utilize Docusmarts for documentation and submissions.
  • File Organization: Organize files for easy access to documents.
  • Reconciliation: Reconcile floor plan statements regularly, conduct regular book reconciliations.
  • Statement Review: Review Citylink statements, check toll charges and address issues.
  • COD List Management: Manage COD list to ensure accurate and timely payments.
  • Supplier Statement Reconciliation: Reconcile supplier statements and schedule payments.
  • Reporting: Assist with weekly/monthly dealership reporting.
Required Skills and Qualifications:
  • Strong organizational skills.
  • Attention to detail.
  • Effective communication.
  • Ability to work in a fast-paced environment.
Benefits:

We offer a competitive salary and benefits package.

Others:

This is a challenging and rewarding role that offers opportunities for growth and development.

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