Office Coordinator

4 weeks ago

Perth, Western Australia Mutual Trust Full time
About the Role

We are seeking an experienced and reliable Office Coordinator/Executive Assistant to join our team at Mutual Trust. As a key member of our office, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and providing exceptional customer service to our clients.

Key Responsibilities
  • Provide administrative support to our team, including diary management, meeting coordination, and preparing board packs.
  • Manage office supplies, meeting room setup, and ensure the general upkeep of the office space.
  • Handle invoicing, credit card reconciliations, and general administration.
  • Liaise with external vendors, IT support, and building management to address office maintenance and repairs.
  • Organise and support events in collaboration with the marketing team, including ensuring everything is set up before events.
  • Assist with onboarding new team members and maintaining a smooth office workflow.
About You
  • You are a dependable, self-motivated professional with extensive experience in office coordination or executive assistance.
  • You must be highly organised, flexible, and able to balance competing priorities.
  • You take pride in your work and enjoy taking ownership of tasks, ensuring nothing is overlooked.
  • You have the ability to anticipate needs and solve problems proactively.
  • You are comfortable with a role that requires initiative and decision-making, ensuring the office runs smoothly with minimal direction.
  • You have excellent communication skills and a calm, personable demeanour, making you approachable to colleagues and clients alike.
  • You have advanced MS Office Suite application use - Word, Excel, PowerPoint.
Culture & Benefits
  • Supportive flexible work arrangements.
  • Opportunity to purchase up to four weeks additional leave each year.
  • Recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
  • Professional training and development for staff of all levels.
  • Yearly health and well-being allowance and ongoing activities.
  • Work with industry experts in highly specialised roles.
  • Employee assistance program that offers free counselling and support for you and your family.
  • Annual performance payment (based on your performance and Firm-wide results).
  • Paid community / volunteer days and an award-winning staff giving program.
  • Reward and Recognition program.
  • Ongoing staff entertainment.
About Mutual Trust

Mutual Trust is a Multi-Family Office which provides integrated wealth services to some of Australia's most successful families, family businesses, trustees, not-for-profits, and individuals. Our purpose is to help families achieve what matters most.

We have over 210 staff, located across our offices in Melbourne, Sydney, Perth, and Adelaide. Our team enjoys a fun and engaging culture, with diverse roles and opportunities across wealth management, accounting, tax, family office, agri-business, trustee, and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing, and P&C professionals.

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