Chief Administrative Coordinator

3 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $65,000 - $79,000

Job Opportunity

This is a unique chance to contribute to an educational institution with a collaborative culture that values professionalism and community.

Key Responsibilities

This role offers more than the traditional Executive Assistant position. You'll work across key areas of the organization, ensuring efficient operations and seamless coordination of day-to-day functions.

  • Manage complex diaries, inboxes, and priorities for senior executives
  • Prepare high-quality agendas, minutes, reports, and presentations
  • Support Board and Committee meetings through document preparation and logistics
  • Handle key administrative tasks such as credit card reconciliation, staff uniform orders, and document management
  • Provide administrative support across business services and people functions, including recruitment and onboarding
  • Offer occasional reception support and step into the EA to Principal role as needed
  • Liaise with stakeholders and ensure a warm, professional experience for all
Requirements
  • Proven experience supporting senior leaders in an EA or PA capacity
  • Experience supporting Boards and Committees is essential
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to stay ahead
  • Confidence with Microsoft Office and ability to learn new systems quickly
  • Able to handle sensitive information with discretion
  • Friendly, collaborative attitude and desire to be part of a positive team culture

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