Chief Executive Assistant

6 days ago


Melbourne, Victoria, Australia beBeeAdministrative Full time $85,000 - $95,000

This high-impact role provides critical support to the organisation's senior leadership team. As an Executive Assistant to Chief Executive, you will be expected to thrive in a fast-paced environment, exercising impeccable judgement and demonstrating unwavering commitment to service delivery.

Key Responsibilities
  • Schedule Management: Prioritise and manage the Chief Executive's schedule, ensuring timely responses to all communications.
  • Board & Committee Support: Prepare agendas, papers, and minutes for Trust and sub-committee meetings; facilitate communication with relevant stakeholders.
  • Leadership Team Coordination: Provide comprehensive support for planning, workshops, and meetings, including document management and action tracking.
  • General Administration: Oversee travel arrangements, expense reports, document preparation, and data analysis.
  • Records & Systems: Maintain accurate and up-to-date records, utilising platforms like Diligent Boards and Microsoft Teams.

This position requires regular on-site contact and occasional out-of-hours support for the Chief Executive and Trust.

The successful candidate will possess exceptional time management, communication, and organisational skills, as well as expertise in board meeting preparation and executive-level minute taking. Proficiency in Microsoft Office, Teams, PowerPoint, and Adobe Acrobat is also essential.



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