Executive Support Professional
7 days ago
We are seeking a high-level administrative support professional to join our Executive Office team. This role provides executive assistance and communication support to senior executives and the Board of Directors.
About the Role
- Coordinating executive schedules, meetings, travel and communications
- Supporting board and leadership meetings, including preparation, minute taking and follow-up
- Preparing reports, presentations, agendas and briefing papers
- Assisting with business development initiatives, including client intake assessments and event coordination
- Supporting marketing and communications activities
- Overseeing daily office operations and providing project support
Key Responsibilities
- Providing administrative support to senior executives, including scheduling appointments, preparing correspondence and managing calendars
- Coordinating travel arrangements, itineraries and logistics for executive meetings and events
- Preparing meeting materials, including agendas, minutes and supporting documents
- Developing and maintaining databases, spreadsheets and other records as required
- Providing general administrative support, including responding to emails, making phone calls and performing tasks as assigned
Requirements
- Tertiary qualifications in a relevant field or equivalent experience
- Proven experience providing executive support in a fast-paced environment
- Strong organisational and time-management skills
- Excellent written and verbal communication skills
- High level of discretion and ability to handle confidential information
- Strong relationship-building and problem-solving skills
- Proficiency in Microsoft Office Suite and executive scheduling tools
About Us
We live by The Maxlife Way. Our purpose is to provide trusted and compassionate care, empowering people to live life to the max. Our values guide everything we do.
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