Administrative Coordinator

2 days ago

Brisbane, Queensland, Australia beBeeBid Full time $70,000 - $90,000
About the Role

We are seeking a detail-oriented Bid and Estimating Coordinator to join our Pre-Contracts team. In this role, you will provide critical coordination and administrative support to our Estimators and Bid Managers, ensuring tender processes run smoothly and efficiently from start to finish.

  • Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's) and ensure they are shared with the team.
  • Set up and maintain project and client records in our ERP and CRM systems.
  • Create and manage SharePoint folders, access and documentation.
  • Work with the team to coordinate and update confidentiality deeds, bid programs, budgets and organisational charts.
  • Manage version control of client documents, ensuring updates are tracked and shared with the team.
  • Manage tender communications, including requests for information (RFI's) and coordinate responses from the team.
  • Schedule and organise tender review meetings and prepare supporting packs and presentations.
  • Assist with coordinating debriefs following unsuccessful tenders to support continuous improvement.

This role can be based in either our Regents Park office in Sydney or our Northgate office in Brisbane.

Requirements

  • You'll be highly organised, with a sharp eye for detail and the ability to juggle competing priorities in a deadline-driven environment.
  • Prior experience in an administrative or coordination role, ideally with exposure to bids, tenders, estimating, or construction.
  • Strong Microsoft Office and document management skills.
  • Experience with SharePoint or similar systems is advantageous.
  • Excellent written and verbal communication skills.
  • A collaborative, team-focused approach and willingness to learn the pre-contracts/bids process.

What We Offer

We're a supportive and collaborative team, committed to helping you grow a rewarding career in the construction industry. Our employees enjoy a range of benefits, including the Abergeldie Bonus Scheme, where all eligible employees share in the benefits of the projects they have helped to deliver.

This is an exciting opportunity to work in a dynamic and rapidly growing company, with opportunities for professional development and career advancement.

  • International Import Export Operations Coordinator

    7 days ago

    Brisbane, Queensland, Australia beBeeAdministrative Coordinator Full time $80,000 - $84,771

    Key Responsibilities">Coordinate import and export shipments across multiple international markets.Liaise with freight forwarding partners to manage logistics and ensure timely delivery.Monitor and update ETA trackers and prepare basic operational reports.Ensure compliance with import/export regulations, biosecurity, and quarantine requirements.Support local...

  • Event Coordination Specialist

    5 days ago

    Brisbane, Queensland, Australia beBeeEvent Coordinator Full time $70,000 - $98,000

    The marketing and event coordination role at our company is designed to create a happy, cohesive work environment. With a history dating back to 1889, we have set high standards for ourselves.We prioritize mentoring and coaching from day one to empower our team members to take ownership of their actions. Our goal is to build the best commercial property...

  • Operations Manager

    5 days ago

    Brisbane, Queensland, Australia beBeeService Coordinator Full time $55,000 - $87,000

    As a dedicated and detail-oriented professional, you will be responsible for coordinating service activities to ensure timely completion within set timeframes. Your strong organizational skills will enable you to effectively manage scheduling, installations, and jobs, while maintaining excellent communication with customers and stakeholders.Key...

  • Recruitment Administration Officer

    6 days ago

    Brisbane, Queensland, Australia Trident Administrative Services Full time

    Fast-paced role with training and ongoing support- Stable role with structured hours- Join a trusted Australian company with a national footprint**Recruitment Administration Officer****Key Responsibilities**- Provide administrative support across all stages of the recruitment process- Conduct employment checks including phone and online references, VEVO and...

  • Administrative Coordinator

    8 hours ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time $40,000 - $80,000

    Job Title: Administrative CoordinatorAbout the Opportunity:We are seeking a dedicated and detail-oriented Administrative Coordinator to support our office operations. This role will provide the opportunity to contribute to the efficient administration of our office.

  • Administrative Coordinator

    3 days ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time $100,000 - $120,000

    **Administrative Coordinator Role Overview:**The primary responsibility of this position is to provide high-level administrative support to the business operations team. As an Administrative Coordinator, you will be responsible for ensuring the accuracy and integrity of data entered into the system.**Key Responsibilities:**Provide administrative support to...

  • Administrative Coordinator

    4 days ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time $80,000 - $110,000

    Job Title: Administrative CoordinatorAbout the RoleThe Administrative Coordinator will be responsible for managing day-to-day office operations, ensuring a smooth and efficient work environment.

  • Administration Coordinator

    5 days ago

    Brisbane, Queensland, Australia Queensland Government Full time

    An exciting opportunity exists for an Administration Coordinator who will supervise, coordinate and support a team of administrative staff and performs a range of administration functions to ensure consistent and high-quality services in clinical and non-clinical areas. The Administration Coordinator will provide a high level of confidential administrative...

  • Administrative Coordinator

    2 days ago

    Brisbane, Queensland, Australia beBeeCoordinator Full time $73,456 - $115,310

    Job OverviewThe Administrative Coordinator plays a pivotal role in ensuring the seamless delivery of patient services.About Your RoleYou will be responsible for coordinating appointments, managing room bookings and telehealth services while maintaining accurate records.Your Key ResponsibilitiesProvide reception support to patients, carers and...

  • Administrative Coordinator

    5 days ago

    Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $80,000

    We are seeking a highly skilled Administrative Coordinator to provide exceptional support to our team in Brisbane. The successful candidate will be the first point of contact for visitors and phone calls, creating a positive impression of our organization.About the RoleDeliver exceptional customer service to visitors and clients via phone and email.Provide...