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Administrative Coordinator

2 months ago

Sydney, New South Wales, Australia Salt Medical Recruitment Agency Full time
{"title": "Office Administrator", "description": "About the Role

We are seeking an experienced and proactive Office Administrator to ensure smooth operations and provide support across multiple areas of our business, including administration, HR, and bookkeeping.

In this dynamic role, you'll be responsible for managing day-to-day office functions, assisting with recruitment processes, overseeing financial administration, and supporting our director.

Key Responsibilities:

  • Internal HR Admin:
  • Manage the job application process for new candidates, from screening resumes to scheduling interviews, and coordinate new hire onboarding, ensuring a smooth and compliant transition into the business.
  • Client Reporting:
  • Prepare client reports and present insights to help drive client engagement.
  • Bookkeeping & Financial Admin:
  • Handle bookkeeping using Xero, including accounts payable/receivable, invoicing, and expense management. Prepare and submit BAS statements and assist with monthly financial reporting.
  • Travel Coordination:
  • Organize travel arrangements for team members and candidates, ensuring bookings are cost-effective and aligned with company policies.
  • Candidate Gifting & Loyalty Program:
  • Manage and oversee our candidate gifting and loyalty programs, ensuring timely and thoughtful recognition of our valued candidates.
  • Executive Support:
  • Provide high-level administrative and organizational support to the Director, including calendar management, meeting preparation, and special project assistance.
  • General Office Admin:
  • Ensure the office runs smoothly by managing office supplies, handling inquiries, and coordinating communication with clients and candidates.

About You

We're looking for someone who is:

  • Proficient in Xero accounting software.
  • Highly organized and detail-oriented with the ability to juggle multiple tasks.
  • Experienced in office administration, preferably with exposure to HR and bookkeeping.
  • Capable of handling travel coordination and basic financial administration.
  • An excellent communicator, both written and verbal, with a proactive, problem-solving mindset.

What We Offer:

  • Competitive salary and benefits.
  • A friendly, supportive, and collaborative work environment.
  • Opportunities for professional growth and career development.
  • Beautiful offices and hybrid work environment.
"}