High-Level Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia Boutique Consulting Full time
Executive Assistant/Office Manager

A dynamic and lucrative opportunity awaits a seasoned Executive Assistant/Office Manager to take on a pivotal role supporting the CEO and senior management at a boutique global investment management firm.

About the Company:

The company excels in delivering personalized investment strategies across various asset classes, supported by top-tier research. Its collaborative culture focuses on client-centric solutions and continuous evolution to meet complex client needs.

Your Role:

As an Executive Assistant/Office Manager, you will oversee administrative functions across multiple offices, working closely with leadership, managing a dynamic administrative team, and contributing to a high-performing environment. The team is diverse, collaborative, and committed to delivering exceptional service.

Duties and Key Responsibilities:

  • Manage calendars for the CEO and senior managers, coordinating meetings across time zones.
  • Office management, including vendor and facilities management and company events.
  • Arrange domestic and international travel, including booking flights, accommodations, and preparing itineraries.
  • Oversee and manage two administrative assistants, ensuring smooth office operations.
  • Handle expense reconciliation and financial administrative tasks.
  • Provide administrative support, including preparing presentations, letters, and reports.
  • Facilitate communication across teams and coordinate with stakeholders.
  • Enhance office processes for better operational efficiency.

Requirements:

The ideal candidate is a proactive Executive Assistant/Office Manager with over five years of experience supporting senior executives. They should have exceptional communication skills, the ability to manage multiple priorities, and a collaborative spirit. The right fit would be someone who thrives in a fast-paced environment, values teamwork, and pays attention to detail.

Competitive Salary: $110,000 + Super + an amazing bonus | 1 Day WFH

Benefits and Culture:

  • Employee discounts and incentives.
  • Centrally located, modern offices.
  • Ongoing training and professional development.
  • Flexible work options and generous leave policies.
  • Comprehensive health and wellness programs.

This role offers significant opportunities for professional growth, flexible work arrangements, and maintaining a balanced lifestyle. If you are a highly motivated and organized individual with a passion for delivering exceptional support, apply today

  • High Level Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    About the OpportunityHudson Australia is seeking a skilled High Level Administrative Support Specialist to join our team in a fast-paced environment.Salary and BenefitsThe successful candidate will receive a competitive salary, estimated to be around $65,000 - $90,000 per annum, depending on experience.Job DescriptionAs a High Level Administrative Support...

  • High-Level Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia Red Bull Full time

    About the RoleThis is an exceptional opportunity to work as a High-Level Administrative Support Specialist for Red Bull in Sydney, Australia. As an Executive Assistant to the Asia Pacific (APAC) Leadership Team, you will provide comprehensive support to senior executives overseeing HR, Commercial, and Marketing functions.Key ResponsibilitiesCoordinate...

  • High-Level Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Marsh Pty Ltd Full time

    Job Title: Senior Executive Support SpecialistJob Summary: We are seeking a highly skilled and experienced Senior Executive Support Specialist to provide high-level administrative support to the Mercer Pacific Chief Investment Officer (CIO) and the Investment Management Leadership team.About the Role: The Senior Executive Support Specialist will be...

  • High-Level Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    Role OverviewThe Law Enforcement Conduct Commission seeks an experienced and motivated individual to join our team as a High-Level Administrative Support Specialist. In this role, you will provide critical administrative support to the Assessments Team within our Oversight Division.Duties and Responsibilities:Collect and compile information relevant to the...

  • High-Level Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    At Anton Murray Consulting, we are seeking a highly skilled High-Level Administrative Support Specialist to join our team in Sydney.Salary: $80,000 - $110,000 per annumThe ideal candidate will have over 4+ years of experience as an Executive Assistant/Personal Assistant/Team Assistant in financial services or professional services firms, with strong...

  • High-Level Administrative Support Officer

    4 weeks ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    Job SummaryHudson Australia is seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to senior executives. The successful candidate will have a proven track record of providing exceptional support in a fast-paced environment and will be able to operate with a high degree of autonomy.Key...

  • High-Level Administrative Support Officer

    4 weeks ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Hudson Australia. The successful candidate will provide high-level administrative support to senior executives, undertaking moderately complex tasks such as diary management, coordination, and correspondence.The ideal candidate will have a proven background in...

  • High Level Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    We are seeking an experienced and skilled Executive Assistant to join Hudson Australia on a labour hire basis within the Federal Government. This is a fantastic opportunity for individuals with a proven background in executive support and administration to showcase their skills in a fast-paced environment.As an Executive Assistant, you will be responsible...

  • High-Level Support Specialist

    3 days ago

    Sydney, New South Wales, Australia ACM Recruitment Pty Ltd Full time

    Job Title: High-Level Support SpecialistAbout the Role:ACM Recruitment Pty Ltd is partnering with a government division to offer a fantastic 13-week contract opportunity for an experienced Executive Assistant. The primary focus of this role is to provide high-level executive support to the General Manager, ensuring the smooth and efficient operation of their...

  • High-Level Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Hudson Full time

    We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to senior executives in the Federal Government. The ideal candidate will have a proven background in the Australian Public Service or the private sector, with a strong focus on executive support and administrative tasks.The successful candidate will be...

  • High-Level Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia University of South Australia Full time

    About the RoleWe are seeking a highly skilled and experienced administrator to provide high-level executive and operational support to the Vice Chancellor at the University of South Australia.In this role, you will be the face and first point of contact for the Office of the Vice Chancellor (OVC) and will manage relationships with internal and external...

  • High-Level Administrative Support Professional

    2 weeks ago

    Sydney, New South Wales, Australia Rabobank Full time

    About RabobankRabobank is a leading specialist in food and agribusiness banking, with a strong commitment to supporting its clients and employees. Our team is dedicated to delivering exceptional service and expertise in the industry.Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Group...

  • High-Level Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Hudson Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide high-level support to senior executives in the Australian Public Service. The successful candidate will have a proven background in executive support and administrative roles, with excellent communication and office management skills.Key ResponsibilitiesProvide diary...

  • High-Level Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    About the RoleAs an Executive Assistant within the Commonwealth Bank of Australia's Major Client Group, you will provide high-level administrative support to the General Manager Corporate Finance and the General Manager Environmental and Social Governance (ESG) and Sustainable Finance. This is a permanent full-time role based at our Darling Park offices,...

  • High-Level Administrative Support

    2 weeks ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    **Job Summary**Anton Murray Consulting is seeking a highly skilled and experienced Administrative Support professional to join our Sydney Recruitment Team as an Executive Assistant. This is an exceptional opportunity to work in a dynamic and fast-paced environment, supporting our Director and the Recruitment Team in their daily activities.**Key...

  • High-Level Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia Dexus Full time

    About DexusDexus is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. Our purpose is to Unlock potential, create tomorrow.The RoleWe are seeking a highly skilled Executive Assistant to provide high-level secretarial and administration support to the...

  • High-Level Administrative Support Specialist

    3 days ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    We are seeking a highly skilled Administration Assistant to provide administrative support to our division, working within Funding Disclosure Compliance & General Counsel.This role will involve providing high-level attention to detail and support to the division through records management, photocopying, scanning, and general support as required.The...

  • High-Level Administrative Support Specialist

    4 days ago

    Sydney, New South Wales, Australia Healthscope Full time

    Nepean Private Hospital is a modern 109-bed facility providing a wide range of health services to the local community.We are seeking an experienced Executive Assistant to provide organisational and administrative support to the General Manager and Director of Nursing.The successful candidate will have a minimum of three years' experience in an Executive...

  • High-Level Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Macquarie Full time

    Key Responsibilities:We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our directors and their teams. The ideal candidate will have a strong background in office management, exceptional communication skills, and the ability to work effectively in a fast-paced environment.About the Role:In...

  • High-Level Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Alstom Full time

    About UsAlstom, a global leader in the transport industry, understands the intricacies of transport networks and the needs of its diverse customers. With a broad portfolio of solutions, including high-speed trains, metros, and digital mobility, the company connects cities while reducing carbon emissions and promoting greener mobility worldwide.Your Future...