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Administrative Coordinator

3 weeks ago

Shire of Moira, Australia beBeeOffice Full time

Job Opportunity

We are seeking a highly organised and proactive Administrative Coordinator to oversee our daily operations and ensure the smooth running of our office. The ideal candidate will possess strong leadership skills, a keen attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

  • Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
  • Supervise and support administrative staff, providing guidance and training as necessary.
  • Implement office policies and procedures to enhance productivity and organisation.
  • Manage all compliance and quality control for the business
  • Facilitate effective communication within the team and with external suppliers, demonstrating excellent phone etiquette.
  • Responsible for accounts payable/receivable
  • Ensure that all items are invoiced and paid on time
  • Ensuring that all customers are invoiced accurately and on time
  • Manage admin of contracts, ensuring correct details of price and quantity etc with raw material suppliers, office vendors, service providers and any other relevant third parties
  • Taking orders from customers and ensuring that they are accurately placed and detailed so that other members of staff may fulfil the order requirements
  • Liaise with other members of staff who are in positions of management to ensure there is effective cooperation and communication between departments, especially sales manager & production manager
  • Take and place orders and deliveries for raw materials and any other products which are required for business activities when requested
  • Handle clerical duties such as filing, data entry, and correspondence management.
  • Liaise with facility management vendors, including but not limited to cleaning, IT Support Providers and security services

Requirements:

  • Proven experience in an office management role or similar position is essential.
  • Strong supervisory experience with the ability to lead a team effectively.
  • Previous clerical and administrative experience is advantageous.
  • Excellent communication skills with a focus on professional interaction.
  • Exceptional organisational skills with the ability to prioritise tasks effectively.
  • An interest in agriculture would be beneficial

Benefits:

  • Company pension
  • On-site parking
  • Transport links

Location: In person