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Senior Events Coordinator Position Available

3 weeks ago

Alton Downs, Australia beBeeEventManager Full time $500,000 - $1,000,000

Event Manager Opportunity

Job Description:
  • Key Responsibilities:
    • Develop comprehensive event plans tailored to each location, incorporating timelines and checklists.
    • Understand client requirements to design suitable event experiences that meet their expectations.
    • Conduct venue research, site visits, and feasibility studies as necessary.
  • Event Execution and Logistics
    • Travel to event locations across India, ensuring timely execution of all logistics at the venue.
    • Oversee registration, technical arrangements, branding, and flow, guaranteeing a seamless experience for attendees.
    • Coordinate and execute all event-related activities efficiently.
  • Vendor and Supplier Management
    • Identify, negotiate, and manage relationships with local vendors for event materials, such as audio/visuals, decor, catering, transport, and labor.
    • Ensure vendor deliverables meet agreed quality standards and timelines.
    • Maintain a database of local vendors for future references and cost optimization.
  • Budgeting and Reporting
    • Monitor event budgets, controlling costs and ensuring efficient resource utilization.
    • Collect and report event metrics, feedback, and post-event analysis.
    • Prepare detailed event closure reports with learnings and improvement suggestions.
Requirements:
  • Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Experience: 2-4 years of hands-on event coordination experience, preferably with exposure to multi-city or nationwide events.
  • Skills:
  • Strong project management and multitasking abilities.
  • Excellent interpersonal and communication skills.
  • Knowledge of event logistics, vendor sourcing, and ground operations.
  • Proficiency in MS Office and event management tools/software.
  • Travel: Willingness and flexibility to travel PAN India on short notice.
Preferred Qualifications:
  • Experience working in corporate events, trade shows, exhibitions, or promotional roadshows.
  • Existing network of vendors and suppliers in multiple cities.
  • Ability to manage unforeseen challenges calmly and proactively.