Administrative Coordinator

4 weeks ago

Perth, Western Australia H-E Parts International Full time

About Us

H-E Parts International is a leading independent supplier of parts, remanufactured components, and equipment to the global mining, quarrying, heavy construction, and energy sectors. Our divisions offer solutions in support of mobile surface mining equipment, fixed crushing and minerals processing equipment, and mobile construction equipment fleets. At H-E Parts International, we provide our customers with a superior alternative to many of the traditional OEM channels by responsively delivering innovative solutions that award the customer with the lowest total cost of ownership.

The Opportunity

We are seeking a suitably experienced and energetic Receptionist to join our team on a full-time basis at our Wattleup facility.

To be successful for this role, we are seeking a self-motivated, enthusiastic and confident candidate who can hit the ground running.

Duties & Responsibilities

  • First point of contact for enquiries at the front desk, including incoming phone calls and assisting visitors to sign in.
  • Distribution of incoming mail and posting of outgoing mail.
  • Coordinate all site facility maintenance (building repairs, cleaning etc.) and organise contractors as required.
  • Ordering of stationery and essential staff amenities and monitor spend.
  • Provide support to the purchasing team to manage and order all company uniforms.
  • Raise purchase requisitions as required.
  • Coordinate all staff internal functions including morning teas, monthly BBQs, executives lunches etc.
  • Preparation and coordination for internal and external meetings including managing meeting room calendars and setup of meeting rooms.
  • Provide any other administrative support as directed by the Executive Team.
  • Electronically update site notice boards in conjunction with safety and other departments as required.

About You

To be considered for this position, you will ideally have:

  • Customer service focus, supporting both internal and external stakeholders.
  • Previous experience in a Reception role
  • Current Driver's Licence
  • Experience using Microsoft suite, Pronto experience beneficial but not essential.
  • Ability to follow instructions and procedures, both written and verbal.

Position Summary

Job Description

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