Site Administration Specialist

3 weeks ago


Melbourne, Victoria, Australia Onpoint 365 Full time

About the Role:

Site Administration is a key position within Onpoint 365, responsible for managing cost tracking, docket management, and accounts payable processes.

Key Responsibilities:

  • Administer cost tracking and docket management for schedule of rates contracts.
  • Process subcontractor claims in line with contractual and governance requirements.
  • Manage accounts payable processes, including invoice approvals and payments.
  • Serve as the initial contact for accounts payable queries from suppliers and subcontractors.
  • Support cost data management to enable monthly reporting and productivity analysis.

Required Skills and Experience:

  • Cost tracking and budgeting experience.
  • Financial administration experience.
  • Procurement/purchase order experience.
  • ERP and financial software proficiency.
  • Proficiency in Excel and data management tools.
  • Stakeholder engagement and communication skills.
  • Construction industry knowledge.

How to Apply:

Click the 'Apply Now' button to submit your up-to-date resume and cover letter for a confidential discussion.



  • Melbourne, Victoria, Australia Onpoint 365 Full time

    We are seeking an experienced Site Administration Specialist to join our team at Onpoint 365. The successful candidate will be responsible for administering cost tracking and docket management for schedule of rates contracts, as well as processing subcontractor claims in line with contractual and governance requirements.The ideal candidate will have a strong...

  • Site Administrator

    4 weeks ago


    Melbourne, Victoria, Australia Bluestone Recruitment Full time

    Bluestone Recruitment is partnering with a leading custom home builder to find a skilled Site Administrator. This is a fantastic opportunity to join a reputable company and contribute to the delivery of high-end homes across the south/east and Mornington Peninsula.About the Role:Proactively manage customer expectations by ensuring clients are regularly...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...


  • Melbourne, Victoria, Australia Onpoint 365 Full time

    About the RoleWe are seeking a highly skilled and organized individual to join our team as a Site Administration Officer. This is a permanent role based in SouthBank or Nunawading, with preference given to priority job seekers.This private sector infrastructure company requires an administrator to handle site administration responsibilities, including cost...


  • Melbourne, Victoria, Australia Onpoint 365 Full time

    We are seeking a skilled Site Administration professional to join our team at Onpoint 365. This is a permanent role based in SouthBank or Nunawading, with preference given to priority job seekers.This position involves handling site administration responsibilities and ensuring the smooth operation of our infrastructure projects. Administer cost tracking and...


  • Melbourne, Victoria, Australia Onpoint 365 Full time

    **Job Title:** Site AdministrationWe are seeking a skilled Site Administration professional to join our team at Onpoint 365. As a key member of our operations team, you will be responsible for administering cost tracking and docket management for schedule of rates contracts. This role requires strong financial management skills, including experience with...


  • Melbourne, Victoria, Australia Alfred Health Full time

    Alfred HealthAlfred Health is a leading healthcare provider, delivering high-quality services to the community. We are seeking an experienced Administration Officer to join our team.The RoleThe successful candidate will provide administrative support to our Specialist Clinics, ensuring the smooth operation of our services. This will involve managing...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    City Facilities Management offers a rewarding part-time opportunity for an Administrative Compliance Specialist to join our dynamic team. Located in a lively hub, our contemporary office environment includes childcare, cafés, and a gym.Estimated Salary: AU$60,000 - AU$80,000 per annum (dependent on experience).About CityWe believe in empowering our team...


  • Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    About the Role: We are seeking a highly organized and detail-focused Administrative Contract Specialist to join our team at Australia Wide Trades Recruitment.Job Summary: As an Administrative Contract Specialist, you will be responsible for providing administrative support to the Contract Manager and Technical on-site team. This role involves contract...

  • Site Administrator

    1 day ago


    Melbourne, Victoria, Australia ATLAS Recruitment Australia Full time

    Job DescriptionWe are partnering with a leading Tier 1 construction contractor to recruit 3 experienced Site Administrators for a long-term $bn commercial building project.About the RoleThis role provides the opportunity to support a busy construction site with various administrative tasks, including invoice processing, contract administration, project...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a highly organized and detail-oriented individual looking for a challenging opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual, ensuring...


  • Melbourne, Victoria, Australia Alfred Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Caulfield Hospital. As an Administrative Support Specialist, you will provide administrative support to the Geriatric Medicine and Rehabilitation Unit heads and the Business & Strategy Unit. Your responsibilities will...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    About City Facilities Management:We are a dynamic organization committed to empowering our team members to innovate and thrive. Our culture is built on collaboration, inclusivity, and sustainability, centered around our motto: Smarter Together.At City, we celebrate diverse perspectives and strive to make a positive impact in the communities we serve. Join us...


  • Melbourne, Victoria, Australia AU | FNZ (Australia) Pty Limited Full time

    We are a leading global FinTech company seeking an experienced and organized Administrative Support Specialist to join our team. This role will provide administrative support across three Australian offices, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Manage office visitors using building systems and liaise...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    Discover Your Role at City Facilities ManagementSalary: AU$ 60,000 - AU$ 80,000 per annum, part-time.Company OverviewCultivating Innovation and Excellence in OperationsWe're a forward-thinking organization built on the principles of collaboration, inclusivity, and sustainability. Our dynamic team thrives on innovative ideas, diversity of thought, and...


  • Melbourne, Victoria, Australia Alfred Health Full time

    About the RoleThe Administration Officer will provide administrative support to the Specialist Clinics – Alfred Heart Centre. This will involve performing a range of administrative, reception and clerical tasks to support the day-to-day function of the clinics and health service.The successful candidate will be responsible for ensuring that the service...


  • Melbourne, Victoria, Australia Fuse Recruitment Full time

    Company OverviewFuse Recruitment is a specialist recruitment agency serving the infrastructure and utilities industries. We work closely with clients to identify top talent and deliver exceptional results.SalaryThe successful candidate can expect a salary of $38 per hour, plus superannuation, providing a competitive remuneration package.Job DescriptionWe are...


  • Melbourne, Victoria, Australia Fuse Recruitment Full time

    About the Role:We are seeking a dedicated Administrative Support Specialist to join the operational team in an industrial facility. This contract position operates Monday to Friday from 8:30 am to 4:30 pm for a minimum of three months, offering a competitive rate of $38.75 per hour + Super.The successful candidate will play a key role in ensuring the...


  • Melbourne, Victoria, Australia Laing O'Rourke Full time

    About the RoleWe are seeking a skilled Site Operations Specialist to join our team at Laing O'Rourke. As a key member of our site operations team, you will be responsible for assisting with the preparation of site paperwork, including SWMS and ITPs, as well as supporting the site supervision team with the coordination of construction works.About YouA...


  • Melbourne, Victoria, Australia Labour Solutions Australia Full time

    We are seeking a skilled Site Maintenance Specialist to join Labour Solutions Australia, Melbourne's largest container depot within Australia.Key features of the role include:Casual ongoing position with a competitive hourly rateMonday to Friday working hours from 7:30am - 3:30pmThe successful candidate will be responsible for general site maintenance,...