Global Operations Coordinator

2 weeks ago

Sydney, New South Wales, Australia Herbert Smith Freehills Full time
About Herbert Smith Freehills

We are a world-leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation.

The Opportunity

We are seeking a highly skilled Global Operations Coordinator to join our New Business & Enterprise Risk team on a fixed-term contract. Based in our Sydney office, you will work closely with our legal teams and the NBI team globally to ensure seamless client and matter data maintenance in our Practice Management system.

Key Responsibilities:
  1. Attend to requests promptly via our workflow system to guarantee timely and efficient service delivery.
  2. Create new clients and matter records, maintaining accurate information throughout their lifecycle, including matter plans and changes.
  3. Assist secretaries and the New Business Intake teams with inquiries on correct setup procedures to ensure regulatory compliance, liaising with relevant teams as needed.
  4. Liaise with Business Development, Business Finance and Partners regarding special client requirements and feasibility assessments.
  5. Transition legacy practice management data into updated structures and assist with general data cleansing.
  6. Respond to ad-hoc requests via email or Teams calls.
  7. Provide support to the Senior Matter Management Analyst and Matter Management Manager.
  8. Adhere to WHS obligations and responsibilities according to the role's requirements.
Requirements:
  • Ideal education: degree or qualifications in Risk and Compliance (or related analytical fields).
  • Previous experience in the Legal Sector, Risk and Compliance, or other analytical fields, including billing or finance, is highly regarded.
  • Excellent attention to detail and accuracy.
  • Ability to use initiative and be proactive.
  • Excellent interpersonal skills.
  • Strong organisational skills and ability to prioritise tasks.
  • Enthusiastic, positive, and committed team member.
  • Excellent service orientation skills.
  • Ability to cope with conflicting demands and meet deadlines.
  • Takes personal responsibility for task completion.
  • Intelligent and commercially minded.
  • Remains calm under pressure.
Benefits:
  1. We offer a competitive salary range of $90,000 - $110,000 per annum, reflecting the complexity and scope of this role.
  2. A supportive working environment that values your growth and development.
  3. Ongoing training and professional development opportunities tailored to your needs.
  4. A comprehensive benefits package, including paid parental leave and a holistic wellbeing fund.
  5. The opportunity to work with a leading international law firm and contribute to its continued success.
About You

We value diverse backgrounds, cultures, genders, and abilities. If you're passionate about delivering exceptional results and supporting our clients, we encourage you to apply. Our team is committed to creating an inclusive environment where everyone can thrive and grow.

  • Global Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Remote Staff Full time

    We are seeking a highly skilled and organized Global Operations Coordinator to join our team at Remote Staff. This role is ideal for an experienced professional who can manage kitchen operations, stock control, safety/quality, event management, and people management remotely.Key Responsibilities:As a Global Operations Coordinator, you will be responsible...

  • Global Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia Dentons Full time

    Dentons, the world's largest law firm, is seeking a highly skilled Global Operations Coordinator to join our team.The ideal candidate will have experience in managing multiple projects simultaneously, ensuring seamless operations across various locations, and maintaining high standards of service delivery.Company OverviewDentons is a global polycentric firm...

  • Global Operations Coordinator

    3 weeks ago

    Sydney, New South Wales, Australia PATH4 Group Full time

    Operations Coordinator Job DescriptionWe are seeking an experienced Operations Coordinator to join our team at PATH4 Group in Sydney CBD. This is a fantastic opportunity to work with a fast-growing company in the e-commerce cross-boarder supplier industry.Key Responsibilities:Evaluate and process import documents for all import accounts, ensuring timely and...

  • Global Logistics Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Kuehne+Nagel Full time

    Job DescriptionWe are seeking a skilled Global Logistics Operations Coordinator to join our team at Kuehne+Nagel. As an Air Logistics Warehouse Specialist, you will play a vital role in executing operational activities across various locations.Your Key ResponsibilitiesTo develop and implement warehouse strategies to optimize cargo handling, shipment...

  • Global Treasury Operations Specialist

    3 days ago

    Sydney, New South Wales, Australia WiseTech Global Full time

    Job SummaryA challenging opportunity has arisen for a skilled Global Treasury Operations Specialist to join the finance team of WiseTech Global.

  • Global Operations Travel Coordinator

    1 week ago

    Sydney, New South Wales, Australia BHP Full time

    About BHPBHP is a leading global resources company with a diverse portfolio of operations. Our commitment to growth, learning and development provides extraordinary career opportunities.Role OverviewWe are seeking a Global Operations Travel Coordinator to support our teams in delivering safe, reliable and inclusive accommodation and transport services. The...

  • Global Digital Operations Manager

    2 weeks ago

    Sydney, New South Wales, Australia Assembly Global Full time

    Job DescriptionWe are looking for a skilled Global Digital Operations Manager to join our team at Assembly Global. As a key member of our operations team, you will be responsible for managing cross-channel digital campaigns across Search, Social and Display, ensuring a high standard of operational excellence.Your primary responsibilities will...

  • Global Accounting Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Michael Page Full time

    Audit and Financial Services JobWe are currently seeking an experienced Global Accounting Coordinator to join our team in a CBD location. As a Global Accounting Coordinator, you will be responsible for assisting with managing month end close processes, preparing journals, intercompany transactions and accruals, working closely with the Accountant to ensure...

  • Global Operations Systems Specialist

    7 days ago

    Sydney Olympic Park, New South Wales, Australia OneSchool Global Full time

    Job Summary:We are seeking an experienced Global Operations Systems Specialist to join our team at OneSchool Global.About the Role:Maintain and update operational systems for optimal data management, including compliance systems such as CGR Risk Register, DoneSafe, OneTrust, and CPOMS.Analyse performance metrics and ensure compliance across...

  • Global Operations Data Manager

    1 day ago

    Sydney Olympic Park, New South Wales, Australia OneSchool Global Full time

    About UsOneSchool Global is a global education organization with 125 campuses across 20 countries, serving over 9000 students and 2000 staff and volunteers.About the RoleThe Global Operations Data Manager will maintain and update operational systems to ensure optimal data management, analyse performance metrics, and provide technical support and training on...

  • Global Operations Systems Administrator

    2 weeks ago

    Sydney Olympic Park, New South Wales, Australia OneSchool Global Full time

    About OneSchool GlobalWe are a truly global school, with 125 campuses, across 20 countries, and over 9000 students and 2000 staff and volunteers. Our mission is to provide high-quality education that prepares students for success in an ever-changing world.Job Description:The Global Operations Systems Administrator will maintain and update operational systems...

  • Global Mobility Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia ARQ Group Full time

    About the RoleWe are seeking a highly skilled Global Mobility Coordinator to join our team. The successful candidate will play a key role in facilitating seamless transitions and enriching experiences for people seeking international opportunities into and out of Australia.The Global Mobility Coordinator will work closely with business leaders and assignees...

  • Global Operations Systems Consultant

    2 weeks ago

    Sydney Olympic Park, New South Wales, Australia OneSchool Global Full time

    About OneSchool GlobalOneSchool Global is a leading educational institution with 125 campuses across 20 countries, serving over 9000 students and 2000 staff and volunteers. We are committed to providing a world-class education that prepares our students for success in an ever-changing global landscape.SalaryWe offer a competitive salary of $80,000 - $110,000...

  • Global Operations Systems Specialist

    1 month ago

    Sydney Olympic Park, New South Wales, Australia Oneschool Global Full time

    About the RoleWe are seeking a highly skilled Global Operations Systems Specialist to join our team at OneSchool Global. In this role, you will be responsible for maintaining and updating operational systems to ensure optimal data management, analysing performance metrics, and providing technical support and training on system functionalities.Key...

  • Global Operations Systems Strategist

    2 weeks ago

    Sydney Olympic Park, New South Wales, Australia OneSchool Global Full time

    About UsOneSchool Global is a truly global educational institution, with 125 campuses across 20 countries, serving over 9000 students and employing more than 2000 staff and volunteers.About the RoleThe Operations Systems Advisor will play a pivotal role in maintaining and enhancing our operational systems, ensuring seamless data management, analyzing...

  • Global Import Operations Coordinator

    6 days ago

    Sydney, New South Wales, Australia Pace Appointments Full time

    At Pace Appointments, we are seeking an experienced Import Sea Freight Operator to manage our Sydney-based clients' sea freight shipments and ensure seamless import operations.Key Responsibilities:Coordinate sea freight shipments with shipping lines and freight forwarders.Prepare and manage import documents accurately.Inform clients about their shipments and...

  • Global Financial Operations Manager

    7 days ago

    Sydney, New South Wales, Australia WiseTech Global Full time

    About UsWiseTech Global is a leading innovator in the logistics technology industry.We use software and hardware to solve complex problems and create new ways of working and living.We build cutting-edge products that make a significant difference to our customers, partners, staff, shareholders, and the logistics industry as a whole.As a global solutions...

  • Site Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia Synaco Global Recruitment Full time

    About Synaco Global RecruitmentSynaco Global Recruitment is a renowned recruitment agency, dedicated to connecting exceptional candidates with leading organizations. We are currently partnering with an esteemed Australian business to find the ideal candidate for their Weighbridge Operator role.Role OverviewThe successful applicant will join a tight-knit team...

  • Global Server Operations Manager

    2 weeks ago

    Sydney, New South Wales, Australia Pyramid Global Technologies Full time

    About the companyPyramid Global Technologies is a leading provider of innovative solutions.We offer competitive salaries and benefits packages to our employees.Job Description:As a Global Server Operations Manager, you will be responsible for the maintenance and security of our servers.This includes regular updates, patches, and troubleshooting.You will also...

  • Site Operations Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Synaco Global Recruitment Full time

    About Our BusinessSynaco Global Recruitment is proud to partner with a leading Australian family-owned business that has been operating for over 60 years. This company has grown from a small shipping independent to one of the most significant producers and resellers of quarried, recycled, and landscape products in New South Wales.As a committed employer,...