Dynamic Office Administrator

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000

Job Summary

We are seeking a highly skilled and organized professional to join our team as an Executive Assistant. This is a dynamic role that requires a proactive approach to providing administrative support to senior leadership.

About the Role

This position provides operational efficiency, creates a professional office environment, and contributes to high standards of service delivery. The Executive Assistant plays a critical role in ensuring smooth day-to-day running of the office environment, with a hands-on, team-focused approach.

Responsibilities

  • Provide administrative support to senior leadership, including calendar management, travel arrangements, inbox management, and communication follow-up.
  • Prepare, format, and proofread documents, reports, and client presentations to a high standard.
  • Coordinate conflict checks, compliance documentation, and track court appointments.
  • Raise invoices, manage billing processes, and follow up as required.
  • Partner with the Office Manager to coordinate internal and client-facing events.
  • Assist with business development activities, including preparation of pitch materials and presentations.
  • Maintain CRM for Senior Managing Directors and other senior leadership.
  • Provide front-of-house support, including meeting and greeting clients, staff, and visitors.

Requirements

To be successful in this role, you will have:

  • 3-5 years' experience in an office administration role, ideally in a professional services environment.
  • Experience with calendar management, travel arrangements, and expenses.
  • Skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
  • A high level of attention to detail and commitment to quality.
  • Strong written and verbal communication skills.
  • Excellent organizational and time management skills, with the ability to manage competing priorities.

Benefits

We offer a range of benefits, including:

  • A $500 annual health and wellness stipend.
  • 20 days plus three days annual closure between Christmas Eve and New Year's Eve, 1 day of leave during birthday month, 1 wellness day.
  • 10 days per annum personal/carer's leave.

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