Office Operations Manager

10 hours ago

Brisbane, Queensland, Australia Launch Recruitment Full time
Job Title: Office Operations Manager

We are seeking an experienced Facilities Administrator to join our team at Launch Recruitment. As an Office Operations Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring a smooth and efficient work environment.

About the Role:

This is a fantastic opportunity for a highly organized and detail-oriented individual to take on a leadership role in our office administration team. You will be responsible for managing front-of-house operations, maintaining a safe and clean workspace, and providing exceptional customer service to our clients and visitors.

The successful candidate will have a minimum of 2 years' experience in a similar role, with a strong focus on front-of-house operations and office management. They will also have excellent communication and interpersonal skills, as well as proficiency in SAP or similar office management software.

Key Responsibilities:
  • Front of House Management: Oversee all aspects of reception management, delivering a professional and welcoming experience for clients and visitors.
  • Safety and Cleanliness: Ensure the reception area is maintained to the highest standards of safety and cleanliness.
  • Client Query Management: Address all internal and external queries related to client tenancy, including repairs and maintenance, while ensuring compliance with health, safety, and security requirements.
  • Office Consumables Management: Manage the inventory of office supplies, ensuring availability and compliance with company policies.
  • General Office Administration: Provide comprehensive office administration services, including SAP administration, security system management, record management, and intranet updates.
  • Workspace Fit/Form Change Requests: Define and manage the process for workspace adjustments, ensuring alignment with company policies and client needs.
  • Lease Management: Input and manage lease information accurately, conducting regular reviews to ensure compliance with lease agreements.
  • Invoice Review and Reconciliation: Review and reconcile invoices against lease terms, preparing them for client approval.
  • Tenant Improvement Projects: Oversee tenant improvement projects, ensuring alignment with lease terms and client standards.
Qualifications:
  • Proven Experience: Minimum 2 years in a similar role, with a strong focus on front-of-house operations and office management.
  • Strong Organizational Skills: Meticulous attention to detail and excellent organizational skills.
  • Excellent Communication Skills: Strong communication and interpersonal skills.
  • Proficiency in SAP: Proficiency in SAP or similar office management software.
  • Health and Safety Compliance: Understanding of health, safety, and security compliance.
  • Experience with Lease Management: Experience with lease management and invoice reconciliation is advantageous.

We offer a competitive salary range of $70,000 - $90,000 per annum, depending on experience. If you are a motivated and organized individual who is passionate about delivering exceptional results, please apply now.

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