Business Operations Coordinator

5 days ago

Darwin, Northern Territory, Australia beBeeAdministration Full time $60,000 - $100,000
Office Support Specialist

The Office Support Specialist plays a vital role in ensuring the smooth functioning of an office, supporting both staff and management in their daily tasks and contributing to the overall efficiency of the organization.

This position requires strong organizational, communication, and interpersonal skills essential for effective collaboration with colleagues and clients. The ideal candidate will be able to prioritize work, manage multiple tasks efficiently, and maintain a tidy and organized workspace.

Key Responsibilities:

  • Ensure the efficient operation of the office environment by maintaining supplies, equipment, and facilities
  • Handle administrative tasks, including communication management, schedule coordination, record maintenance, and staff support

General Office Operations:

  • Manage daily operations by arranging meetings, booking conference rooms, and managing travel arrangements
  • Manage phone calls, emails, and mail correspondence in a timely and professional manner

Maintaining Records:

  • Organize and maintain files, records, and databases, ensuring that all information is up-to-date and easily accessible

Purchasing and Inventory:

  • Manage office supplies and equipment, ensuring adequate stock levels are maintained at all times

Administrative Support:

  • Provide support to staff with administrative tasks, such as preparing documents, scheduling appointments, and handling inquiries in a prompt and professional manner

Supporting Executives:

  • Provide administrative support to senior management, including managing calendars and preparing presentations

Assisting with Financial Tasks:

  • Handle petty cash, process invoices, and assist with budgeting to ensure accurate financial records
  • Implement and maintain office policies and procedures, ensuring compliance with company standards

Communication and Interpersonal Skills:

  • Effectively communicate with staff, clients, and vendors, building strong relationships and fostering a positive work environment

Customer Service:

  • Greet visitors, answer phones, and provide a positive first impression of the organization

Qualifications and Skills:

  • High school diploma typically required, bachelor's degree in business administration or related field often preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software
  • Prior experience in administrative or office support role often required

  • Business Operations Coordinator

    9 hours ago

    Darwin, Northern Territory, Australia beBeeSupport Full time $75,000 - $98,000

    Job Title:Business Operations Coordinator About the Role:The Business Operations Coordinator will provide administrative support to the school office and financial services.This part-time position is available for 30 hours per week.The ideal candidate will have excellent communication, organisational, and time management skills.They will also have...

  • Business Operations Coordinator

    1 week ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $80,000 - $110,000

    Administrative SupervisorThe successful candidate will provide administrative support to the operational success of our organization.Main Responsibilities:Anticipate and meet staff needs, identifying opportunities, risks, and challenges. Ensure a proactive approach to addressing issues promptly.Maintain organizational systems, document management, filing...

  • Operations Coordinator

    1 week ago

    Darwin, Northern Territory, Australia beBeeAdministration Full time $90,000 - $125,000

    Job DescriptionThe Administration Manager is accountable for ensuring the successful operation of our business by anticipating needs, opportunities, risks, and challenges.Organise and coordinate administrative tasks and office procedures, including document management, filing systems, and workflow processes.Respond to internal and external communications...

  • Business Operations Coordinator

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $50,000 - $80,000

    Office Support Specialist Job SummaryA pivotal role in ensuring seamless office operations, supporting staff and management with daily tasks, and contributing to the organization's overall efficiency.Main Responsibilities:Oversee day-to-day office functions, including supplies, equipment, and facilities management.Coordinate meetings, events, and travel...

  • Business Operations Coordinator

    1 week ago

    Darwin, Northern Territory, Australia beBeeAdministration Full time $55,000 - $83,000

    Office Administrator RoleThis is a comprehensive administration and project support role that involves providing vital assistance to the team in a dynamic environment.We are seeking an experienced administration professional with strong organisational skills, excellent communication abilities, and a positive attitude to join our Darwin office on a part-time...

  • Business Coordinator

    4 weeks ago

    Darwin, Northern Territory, Australia Northern Land Council Full time

    Total Salary Package: $121,093 Inclusive of 15% SuperannuationThe Northern land Council is searching for a highly experienced Business Coordinator to join the Learning on Country Program (LoCP) This is your chance to support Aboriginal-led education on Country by providing high-level business coordination across one of Australia's most respected cultural...

  • Operations Coordinator

    2 days ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $60,000 - $80,000

    Job Title: Operations CoordinatorJob OverviewWe are seeking a highly skilled Operations Coordinator to provide administrative support to our catering centre at Darwin Airport.As a key member of our team, you will coordinate the smooth running of day-to-day operations, ensuring the highest level of service quality.Key Responsibilities:Provide administrative...

  • Business Operations Coordinator

    2 weeks ago

    Darwin, Northern Territory, Australia beBeeAdministrative Full time $60,000 - $100,000

    Production Clerk Job OpportunityWe are seeking a skilled and motivated Production Clerk to support our business operations.This is an exciting opportunity for someone looking to develop their skills and advance their career in a rewarding role.

  • Business Support Coordinator

    1 week ago

    Darwin, Northern Territory, Australia Somerville Community Services Full time $60,000 - $80,000 per year

    About Somerville Community ServicesSomerville is a for-purpose, community-based organisation that has supported Territorians for over 50 years. We specialise in high-quality disability services that empower people to live the life they choose. As a registered NDIS provider, we deliver individualised support across the Northern Territory, with a focus on...

  • Contracts Coordinator

    1 week ago

    Darwin, Northern Territory, Australia South32 Group Operations Pty Ltd Full time $104,000 - $130,878 per year

    Company description: CONTRACTS COORDINATOR - SITE SERVICESJob description: DISCOVER A BRIGHTER FUTUREAt South32, we're meeting the challenge of enabling a sustainable future through our focus on responsibly producing commodities critical for a low-carbon world.As a collaborative, caring and inclusive company, there's no better place to make a genuine...