Operations Coordinator

1 week ago

Darwin, Northern Territory, Australia beBeeAdministration Full time $90,000 - $125,000
Job Description

The Administration Manager is accountable for ensuring the successful operation of our business by anticipating needs, opportunities, risks, and challenges.

  • Organise and coordinate administrative tasks and office procedures, including document management, filing systems, and workflow processes.
  • Respond to internal and external communications (telephone, email) and delegate as needed.
  • Contribute to scoping, development, implementation, and evaluation of key organisational projects; support Operations in project coordination.
  • Plan and review office services, set priorities, and maintain high service delivery standards.
  • Oversee allocation of staff, office space, and equipment to maximise efficiency.
  • Coordinate and monitor staff rosters to ensure appropriate coverage.
  • Delegate tasks and track performance to support productivity and accountability.
  • Manage office records, documentation, and financial accounts accurately and securely.
  • Liaise with external professionals to coordinate activities and resolve issues.
  • Maintain and replenish office equipment and supplies.
  • Prioritise administrative workflows in line with organisational priorities.
  • Monitor and enforce compliance with occupational health and safety standards.
  • Ensure adherence to government legislation, policies, and procedures in all office operations.
  • Coordinate HR-related functions, including recruitment, promotions, training, payroll, performance management, and supervision of staff.
  • Assist Finance team with monthly reconciliation.
  • Assist department managers in formatting and producing relevant reports.
Required Skills & Qualifications

Essential qualifications include:

  • Tertiary qualifications in business administration or a related field.
  • Extensive knowledge of administrative procedures and protocols.
  • Excellent knowledge and experience using computer applications, particularly MS Office.
  • Proven ability to implement organisational systems.
  • Well-developed written and oral communication skills.
  • Proven ability to manage an administration team.
  • Solid understanding of manpower-based service businesses.

Desirable qualifications include:

  • Understanding of accounting principles.
  • Proficiency in Excel spreadsheets.
  • Tertiary qualifications in Accounting or a related field.
  • Current driver's licence.
  • Current experience in a similar role.

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