Executive Support Associate

3 weeks ago


Glen Iris, Victoria, Australia Keegan Adams Recruitment Full time

We are seeking a seasoned Executive Support Associate to play a vital role in the smooth running of our boutique, privately run investment firm.

In this highly varied role, you will become a trusted and highly valued 'right hand' to support the Managing Director across both professional and personal tasks.

Key responsibilities include:

  • Management of the day-to-day running of the office.
  • Diary and email management for the Managing Director - professionally and personally.
  • Expense and invoice tracking.
  • Administration and record keeping on an Investment portfolio, including several commercial real estate properties.
  • Liaising with external partners such as Accountants, Lawyers, Investment Advisors, and Property Managers.
  • Providing support to the Managing Director with ad hoc personal matters.

The team is a small, collaborative, and loyal group where you can build a satisfying long-term career as you continue to evolve and support the executive and business.

To succeed in this opportunity, you will have:

  • 10+ years' office support experience, including specific experience as a PA / EA supporting busy executives.
  • Exceptional organisational skills, with the confident ability to juggle multiple priorities and deadlines.
  • A high level of initiative and a proactive approach to problem solving.
  • Good Excel skills.
  • A flexible attitude with a mentality that no task is too big or too small.
  • A mature approach with a high degree of confidentiality and discretion.
  • A strong work ethic with a sense of loyalty seeking a stable career.

If you believe you meet the above criteria, please send your CV via the application link.

Please note, all applicants will be treated in the strictest confidence.



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