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Document Management Specialist
2 months ago
Job Title: Document Controller
Job Summary:
Queensland Rail is seeking a highly skilled Document Controller to join our QTMP Growth SEQ Project Delivery – Track & Civil team. The successful candidate will lead, oversee, and provide document control services within SEQ Project Delivery (Track & Civil Team). This role will manage the development, implementation, and maintenance of industry best practice document management systems that ensure compliance with relevant Queensland Rail policies, standards, and specifications.
Key Responsibilities:
- Lead the Document Control Function: Support the safe, efficient, and effective delivery of projects being delivered by the SEQ Project Delivery (Track & Civil Team) as part of the Queensland Train Manufacturing Program (QTMP).
- Maintain Oversight: Ensure applicable standards and procedures are followed by the team in relation to the control of Issue Authorized documentation.
- Lead Process Improvement Initiatives: Ensure fit-for-purpose and efficient processes are used within SEQ Project Delivery – Track & Civil.
- Support Schedule Development: Support the development and maintenance of a robust schedule of works to support ongoing resource planning.
- Coordinate Contract Management System Deliverables: Support the coordination of Contract Management System deliverables and inputs.
- Manage Recordkeeping Tasks: Manage all recordkeeping tasks, file creations, retrievals, sentencing transmittals, document repositories, and filing systems, and any other administrative duties that support optimal document management and control.
Requirements:
- Strong Document Management Skills: Coordinate and maintain a document management system, including developing and implementing process improvement initiatives.
- Extensive Knowledge: Establish, implement, operate, and maintain document control systems and procedures for large-scale, highly complex infrastructure programs.
- Stakeholder Management: Build and maintain successful partnerships with a diverse range of internal and external stakeholders to support compliance with mandated document control systems.
- Document Control Expertise: High level of skills in the delivery of document control services.
- Document Management Systems: Knowledge of document management systems (e.g. ProjectWise, TRIM, Teambinder, InEight, Acconnex, HiTail) and associated processes/practices/protocols.
Benefits:
Annual base salary range of $98,061 - $107,916 + superannuation + Work/Home Train Pass.
