Office Operations Coordinator

3 days ago

Sydney, New South Wales, Australia IMC Financial Markets Full time
About the Role

IMC Financial Markets is seeking a highly skilled and organized Junior Office Manager to join our Workplace Operations team. As a key member of our APAC office team, you will be responsible for delivering exceptional service to our employees and ensuring the smooth day-to-day operations of our office.


Key Responsibilities:


Front Office Administration

  • Proactively manage daily operations to ensure a high level of service, addressing issues promptly and professionally.
  • Support adequate staffing levels at the Front Office and associated tasks.
  • Oversee the timely responses to all travel and accommodation booking requests, supporting complex or emergency requests as they arise.

Facilities Support

  • Drive a superior performance and service by overseeing our facilities partners to ensure they meet agreed-upon Service level agreements (SLAs) and service standards.
  • Act as a main point of contact for building management in relation to the office space including access requests, routine maintenance and periodic operational meetings.

Lead Workplace Health and Safety Operations

  • Oversee WHS functions for the business which includes managing routine fire drills, maintaining first aid officer appointees and their training, coordinating WHS updates and policies including inventory management for the Sydney office.

Event Management

  • Coordinate activities, arrange travel and accommodation, manage external vendors and ensure a seamless delivery.
  • Support on major annual events including logistical planning, coordination, budget tracking and delivery.

Requirements

  • Hands-on experience with facilities operational duties and delivering a great employee experience.
  • Experience in leading WHS operations.
  • Experience in managing events programs and workplace operations in a commercial setting.
  • Outstanding organisational skills, ability to prioritise and equally comfortable working independently and cross-functionally.
  • Exceptional oral and written communication skills.
  • Proficient computer skills and ability to operate general office equipment, along with knowledge of Microsoft Office suites.
  • Commitment to providing outstanding customer service and demonstrate strong interpersonal skills.
  • Strong attention to detail; and
  • Strong sense of initiative to be able to identify areas of administrative improvement and take ownership of processes.

About Us

IMC Financial Markets is a leading trading firm, known worldwide for our advanced, low-latency technology and world-class execution capabilities. We've been a stabilizing force in the financial markets – providing the essential liquidity our counterparties depend on. Our talented employees are united by our entrepreneurial spirit, exceptional culture, and commitment to giving back.


We're a company that dares to imagine what could be and work together to make it happen. From entering dynamic new markets, to developing a state-of-the-art research environment and diversifying our trading strategies, we're always looking for ways to grow and add new capabilities, year after year.

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