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Administrative Specialist for Complex Projects

1 month ago

Wollongong, New South Wales, Australia BESIX Watpac Full time

As a leading Australian construction company, BESIX Watpac offers a unique opportunity for an experienced Administrative Specialist to join our NSW team in the Illawarra region.

About Us

BESIX Watpac is a multi-disciplinary construction company with over 40 years of experience in Australia and a century-long global expertise. We specialize in complex construction projects across various sectors, including building and infrastructure. Our company has a strong presence in 25 countries, employing over 11,000 people globally. With a history of delivering high-profile projects, such as the iconic Burj Khalifa, we pride ourselves on our innovative approach and engineering excellence.

Job Summary

We are seeking a skilled Administrative Specialist to manage our document management system (Aconex) and provide general project administration support to our team. The ideal candidate will have previous experience within the building and construction industry or a similar field. Key responsibilities include:

  • Ensuring compliance with company policies, quality, occupational health & safety, and environmental procedures.
  • Managing all incoming and outgoing documents, logging, distribution, filing, and archiving of documents and drawings received.
  • Controlling project documentation using industry-standard systems and assisting with QA coordination.
  • Preparing monthly and other reports as required.

Requirements

To be successful in this role, you will require:

  • A minimum of [est. salary: $65,000 - $85,000 per annum] annual salary, depending on experience.
  • Previous experience in administrative roles, preferably in the building and construction industry.
  • Strong organizational and time management skills, with attention to detail.
  • Ability to work effectively in a team environment and communicate at all levels of the business.
  • Intermediate level of MS Word, Excel, Outlook, and willingness to learn new software packages.

What We Offer

In addition to a competitive salary and long-term career development opportunities, our employees enjoy access to:

  • Flexible work arrangements to balance work and personal commitments.
  • An Awards and Recognition Program rewarding employees who embody our values.
  • Access to a wellbeing program, including annual skin checks and flu vaccinations.
  • Corporate discounts on gym memberships, meal subscriptions, and more.
  • Social events and Family Days.

Our Values

We are committed to fostering a workplace where everyone feels valued, supported, and respected. We welcome candidates from diverse backgrounds and encourage applications from those who share our values and are passionate about making a difference.