Administrative Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $90,000 - $120,000
Business Operations Specialist

We are seeking a skilled Business Operations Specialist to join our organization. This role will involve coordinating various administrative functions, including accounts payable/receivable and payroll tasks.

The ideal candidate will possess strong organizational skills, be discreet, and have experience in account reconciliations.

This position requires close collaboration with multiple teams to provide accurate, timely services.

Key Responsibilities:
  • Maintain a professional presence in the office
  • Process team member reimbursements
  • Review invoices for documentation and seek approval prior to payment
  • Code and enter accounts payable invoices
  • Assist in collections in partnership with the Accounting team
  • Perform week and month-end reconciliation with clients and vendors
  • Support team member onboarding and offboarding tasks
  • Assist the IT team with orders and inventory tracking
  • Establish and maintain team member records
  • Partner with vendors for maintenance orders and office supplies
  • Other duties or special projects as required by management
Qualifications:
  • 3-5 years of office administration experience
  • 2-3 years' experience in account reconciliations
  • Excellent telephone skills and meticulous message handling
  • Demonstrated organizational skills and discretion
  • Ability to handle multiple tasks and basic accounting functions
  • Competency with typing and secretarial skills
  • Mature, professional demeanor and positive attitude

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